Executive Assistant- General Management

4 months ago

Rosebery, Australia MMG Limited Full time


Job no: 500269
Work type: Permanent Full Time
Location: Rosebery Mine

We are MMG and we mine for progress.

At MMG, our vision is to create a leading international mining company for a low carbon future. 

We mine for progress to create wealth for our people, host communities and shareholders with an ambition to grow and diversify our resource, production and value. 

About MMG Rosebery

Rosebery is an underground polymetallic base metal mine located in the township of Rosebery in Tasmania, Australia.

The Rosebery Mine has been at the heart of the Rosebery community since 1936 and is one of Tasmania’s largest and oldest continuously operating, underground mines producing zinc, copper and lead concentrates, as well as gold doré.

It supports approximately 500 workers and their families, has a strong community focus and engages a wide range of local businesses from across Tasmania in its supply chain boosting the economy of the West Coast of Tasmania and beyond.

MMG has an office in Burnie, giving employees the flexibility to work from there when they are not required onsite.

Rosebery is located on Tasmania's west coast in close proximity to Strahan and a couple of hours drive from Burnie and Devonport. Rosebery offers exceptional outdoor experiences with fishing, canoeing, white water rafting, rock climbing and walking at your doorstep.

Executive Assistant - General Manager

We have a current opportunity for an Executive Assistant (EA) to join us at our Rosebery operations to support the General Manager (GM).

As the EA to the GM, you will play a pivotal role in supporting the GM and at times, the broader Rosebery Leadership Team ensuring the smooth operation of daily activities. This position requires a proactive, organised, and detail-oriented professional who can handle a wide range of administrative and executive support tasks in a confidential manner.

The role encompasses general administration, scheduling, reporting, travel arrangements, corporate functions, minute taking and coordination of site communications and initiatives to support the GM and the leadership team at Rosebery.

The position requires an individual who can work with minimal supervision, needs to operate autonomously to prioritise tasks and take appropriate action for urgent matters to ensure deadlines are met. The incumbent will contribute to the broader administration delivery across Rosebery and provide support to the other Administrators, Managers/ Senior Leaders at Rosebery Mine.

This role is based on a 5/2:4/3 roster, residential to Rosebery or DIDO from any location in Tasmania or based at our Burnie office.

Some responsibilities of the role will include;

Manage the GM’s calendar, scheduling appointments and meetings effectively. Coordinate travel arrangements and prepare detailed itineraries. Prepare and organise documents, reports, and presentations for internal and external meetings. Act as the point of contact between the General Manager and internal/external stakeholders. Conduct research and compile information as needed. Assist in preparing budgets and monitoring expenses. Handle confidential information with integrity and discretion. Reconcile monthly expenses including credit card reconciliation.  Plan and coordinate meetings, conferences and various events on site and off site. Support corporate visitors by liaising and providing information for the visits. Work with other EA’s based in Melbourne to meet corporate deliverables.

Qualifications Skills and Competencies;

Excellent interpersonal and management skills with the ability to influence and motivate teams of professionals to achieve operational and business targets. High level of conceptual and analytical skills, with the ability to identify and implement strategies and improvements. A high level of competency in Microsoft Office Suite and exceptional administrative skills (Word, Excel, PowerPoint, Outlook and Teams) Working knowledge of SAP or similar enterprise systems. Demonstrated initiative in completing tasks to tight deadlines and the flexibility to handle changing priorities. Attention to detail, flexibility/adaptability and ability to work with people from all levels of the organisation. Ability to prioritize tasks and work independently.

What we offer

At Rosebery, our aim is to create a workplace that encourages diversity and inclusion and supports our people to grow. We are guided by our values; think safety first, respect each other, work together, do what we say, and we want to be better. We offer;

An attractive remuneration including an incentive scheme, accommodation if residing in Rosebery and allowances. Flexible working arrangements including working from our Burnie office (if applicable) A workplace that fosters diversity and inclusiveness, and supports our people with the systems, skills and behaviours required to live our values. Relocation support where required to the point of hire.

We are an equal opportunity employer who values and respects diversity. We recognise the unique value your contribution makes to the progress of our company and the communities in which we operate.

To know more about MMG please visit our webpage

If you share our values and feel that you could make a meaningful difference in this role, please apply online before the application closing date.

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