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Contracts Administrator

4 months ago

Cooma, Australia Webuild S.p.A. Full time

The Future Generation Joint Venture brings together the combined engineering experience and expertise of WeBuild, Clough and Lane and has been selected to design construct Snowy 2.0. This project is based within the Snowy Mountains in NSW and will deliver one of the largest pumped hydro schemes in the world. 

As an employee of FGJV you will be eligible to participate in a number of employee benefits. FGJV offers an employee benefits programme, including: 

  • Retention Bonus Scheme
  • Employee Assistance Program (EAP) 
  • Salary Banding levels 
  • Qantas Club Membership discounts 

Purpose of the Role:

Lead the contractual management and administration of Project contracts to ensure risks are minimised and best for FGJV outcomes are achieved.

Qualifications:

  • Relevant tertiary qualification (Business, Commerce, Engineering, Law etc) or equivalent relevant experience
  • White Card

Experience:

  • Comprehensive knowledge of the commercial management and governance requirements of major infrastructure projects
  • Minimum 10 years of experience in Contracts Administration working for a major international tier 1 construction contractor  

Required Competencies:

  • Minimum 10 years of experience in heavy infrastructures, Power Plant or Tunnelling is desirable
  • Thorough understanding of the Project Deed requirements

Thorough understanding of Subcontractor contracts

  • A sound understanding of contracts and contract law
  • Proficiency in use of Microsoft Windows and Microsoft Office applications
  • Solid technical writing and communication skills
  • Strong data management, analytical, interpersonal and organisational skills
  • Strong understanding of construction regulations and law
  • High level of interpersonal and effective communication skills to liaise with both internal and external stakeholders at all levels

Core Accountabilities and Responsibilities:

  • Where relevant:
    • Manage the preparation and submission of interim progress claims and final accounts, ensuring timely payment
    • Assist in the quantification of Head Contract Scope changes and all subsequent negotiations with the Client
    • Manage subcontract progress payment claims, variations, contractual claims and final accounts in accordance with the terms of subcontracts including the closeout of contracts
    • Undertake the procurement and negotiation of various civil, engineering, supply and construction contracts
      Management of the processes for extensions of time, variations and claims for additional payments
    • Prepare Subcontract Agreements and negotiate terms and conditions with Subcontractors as required including when variations and extensions are undertaken
    • Negotiate contract terms and conditions with customers/subcontractors as authorised by senior management in liaison with project management, as per policies, procedures and guidelines
  • Ensure project managers and all relevant project staff understand and comply with commercial requirements in contracts with customers and major/high risk subcontracts as per policies, procedures and guidelines
  • Working collaboratively with all stakeholders, providing support on relevant contract administration matters
  • Ensuring contractual documents are adequately prepared, reviewed and approved prior to their issue for use
  • Ensure subcontract register is updated and reflects relevant status of managed contracts
  • Ensuring compliance with policies, guidelines and standards regarding Document Control
  • Negotiation and administration of contractual matters
  • Forecasting and commercial reporting.
  • Apply the commercial and contractual requirements of the Security of Payments Act
  • Manage any disputes or major claims with subcontractor or the Client
  • Ensure that stakeholders are actively engaged and that beneficial relationships between the project and the client, subcontractors, community and other external parties are developed and maintained
  • Manage contractual claims and final accounts, ensuring timely payment
  • Manage contractual issues associated with client / subcontractors/suppliers and provide advice to delivery and management teams on contractual issues
  • Assist the Contract Manager in the preparation of monthly reports
  • Manage the compilation and collation of cost related information and reports
    Analyse financial and costs reports, identifying existing or potential variances/trends, providing recommendations as appropriate for agreement with the Department
  • Oversee the target cost estimate process for the project confirming that the rail team procedures are adhered to, and that the value for money is being achieved
  • Provide ongoing assistance and advice to CAs & Junior CAs on all aspects of contracts administration, as required

The above listed authorities & responsibilities are only a guide and may change as directed by your Manager/Supervisor or as per the requirements of FGJV Management.

These positions are in remote challenging areas with extreme cold temperatures which need to be considered before applying for these roles. 

If you meet the above requirements and would like to work on this iconic project, please apply now. 

Project Overview: Snowy 2.0 Project Promotional Video - YouTube