HR and Recruitment Coordinator

3 months ago

Sydney, Australia Susquehanna Pacific Full time

Overview

Reporting to the APAC Head of HR, an exciting opportunity has arisen for an energetic and motivated individual to join our team. In this role, you will have a unique opportunity to work with both our Recruiting and our Human Resources teams to gain exposure to the full employee life cycle.

What you’ll be doing:

HR Support:

  • Facilitate our New Hire orientation and on-boarding process.
  • Management of the HR email inbox, including guiding employees on HR policies and procedures.
  • Collaborate with HR & Payroll to maintain accurate and up to date employee records in HRIS (e.g. processing employee transfers, reporting line changes, terminations).
  • Partner with the learning and development team in the coordination and scheduling of employee training and other L&D related activities. E.g. Business Education Sessions.
  • Generate reports and analyse HR-related data to support decision-making and identify trends or areas requiring attention.
  • Management of our employee benefits and charity processes.
  • Updating HR documentation.
  • Support immigration, visa, and employment permit processes.
  • Participate in additional HR related work and projects as required

Recruitment Support:

  • Candidate travel and expense management
  • New Hire system set up (maintaining candidates status in our ATS and completing all required system forms)
  • Management of New Hire documentation (managing reference and background check process through 3rd party systems)
  • Vendor management (Setting up and maintaining up to date vendor information and invoice management)
  • Management of the Employee Referral Program
  • Management of recruitment merchandise
  • Participate in additional recruiting-related projects such as marketing, event research/ planning and social media campaigns
  • Provide cover for recruitment coordinators as required

What we're looking for

  • Demonstratable professional or intern experience as an assistant / coordinator, or experience in a similar role
  • Prior experience supporting a Human Resources and/or Recruitment team is preferred
  • Ability to work collaboratively and effectively in a dynamic and fast-paced team environment
  • Excellent oral, written, and phone communication skills are essential
  • Ability to creatively solve and present good solutions to problems
  • Exceptional attention to detail, whilst actioning with urgency, will underpin success in the role
  • Superior time management and organisational skills, and ability to juggle competing priorities
  • Discretion and the ability to handle highly confidential information with sensitivity is critical
  • Proficiency working in Outlook or other scheduling systems, Word and Excel
  • A continuous improvement mindset, proactively finding and presenting creative process and efficiency solutions
  • Thrive on providing a high-quality candidate and stakeholder experience

About Susquehanna:

Susquehanna is a global quantitative trading firm founded by a group of friends who share a passion for game theory and probabilistic thinking. We have incorporated this approach into our culture, where you will find relentless problem solvers within each of our core disciplines: Trading, Technology, and Quantitative Research. From offices around the world, our employees collaborate to make optimal decisions and are driven by the desire to achieve winning results together.

What we do:

We are experts in trading essentially all listed financial products and asset classes, with a focus on derivatives trading. Through market making and market taking, we handle millions of trading transactions around the world every day, providing liquidity and ensuring competitive prices for buyers and sellers. While our presence in the market is broad, our trading desks are highly specialized, allowing for a deep understanding of unique drivers of each asset class.

Equal Opportunity Statement:

We encourage applications from candidates from all backgrounds, and we welcome requests for reasonable adjustments during the recruitment process to ensure that you can best demonstrate your abilities.

#LI-CC2 #LI-Onsite

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