Practice Administator

Company Description

We are looking to add to our fabulous admin team… if you are ready to work in a fast paced environment, learn the multi-faceted role we have on offer, bring your skills and experience to the business... then read on. 

We are looking for an organised, reliable, honest, forward thinking, multi-tasking superstar to join our amazing admin team. 

AIM Therapy for Children is a paediatric multidisciplinary therapy centre with main offices in Wembley, Joondalup and Canning Vale.  

You will be working in a reception/administration position within a team of 6 administrators, in a fast-paced environment supporting a team of 36 therapists, consisting of Occupational Therapists, Speech Pathologists, Physiotherapists and Psychologists.  

Job Description

Our reception/administrators are the first point of contact for our families. They are essential in being a reliable source of information regarding our services.  

Duties include (but not limited to): 

• Meeting and greeting families 
• Answering phones and making appointments 
• Outlook email inbox management 
• Creating invoices  
• HiCAPS and Medicare payments 

• NDIS Funding 
• Entering and scanning client data and documents 
• Basic office maintenance including tidying and cleaning 

Skills and experience 

Essential Criteria: 

• Allied Health Administration/Reception experience 
• Familiarity with Microsoft Teams and Excel 

• Calendar management 
• Impeccable time management skills 
• Ability to prioritize workload 
• High computer literacy skills 

• High level of attention to detail 
• Effective communication skills 
• Ability to efficiently multitask and handle ad hoc duties as they arise throughout the day 
• First Aid Certificate, WWC Check, NDIS Worker Screener and Police Clearance (or must be willing to get) 

Desirable Criteria: 

• Power Diary Experience 

• Completion of Medical Reception course highly regarded 

 Job benefits and perks 

• A fun and friendly team environment 
• Collaborative and multidisciplinary team 
• We pride ourselves on providing flexible work arrangements 
• You will feel well supported with all your work carried out with AIM Therapy through regular meetings and training 

• Regular team bonding opportunities such as morning tea, team lunches and birthdays and socials on AIM 
• Birthday and anniversary rewards 
• We provide a supportive team environment through: peer support, regular support sessions, premise and team meetings and a very approachable management team including a Practice Manager and Clinical Coordinators to provide support as required. 

Management receives regular feedback from the clinical and admin team to constantly improve the team experience because we love our team and want you to love it too 

We can't wait to hear from you if you feel you could be a great fit : )  

Additional Information

You are welcome here.

Our fast-growing team of more than 3,500 people around Australia represent a huge array of life experiences, skills and ways of thinking. We value all these differences. 

We are an Equal Opportunity Employer, proudly welcoming people with disability including mental health conditions, people from diverse cultural and linguistic backgrounds, people from the LGBTQI community, veterans, carers and Indigenous Australians to our team.

We are happy to adjust our recruitment process to support accessibility needs.
 

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