Facilities Coordinator

2 weeks ago

Sydney, Australia CBRE Full time
  • Global financial institution client.
  • Facilities coordinator role within a corporate environment  
  • High-performance team.
  • Sydney CBD | Land of the Gadigal people

About CBRE 

CBRE is the world's leading and largest commercial real estate services and investment firm, servicing over 90% of the world’s Fortune 100 companies. Our Global Workplace Solutions division (GWS) is comprised of the best and brightest industry professionals, at the forefront of innovation, and highly invested in the development and unique needs of our diverse employees and global clients.

The Role

Reporting directly to the senior facilities manager, the Facilities Coordinator is to provide elevated facilities management and operational services to a high profile CBRE financial services client to maintain business continuity and enhanced user experience. The Facilities Coordinator assists the wider Facilities team to reduce the likelihood of any business impact to the client by adhering to agreed operating procedures and protocols at all times while proactively identifying risks and communicating these risks and proposed solutions.

A typical day may involve:

  • Ensure the assets and building is maintained in appropriate condition.
  • Carry out documented daily site walk to identify risks and issues and resolve quickly without business interruption.
  • Identify proactively any facilities/building related issues and work out a solution to resolve without any interruption to users.
  • Coordinate scheduled/ah-hoc works with respective vendors as required.
  • Conduct vendor spot checks. 
  • Interact with Building Management and Engineering teams on a daily basis and ensure no interruption services to the facility.
  • Engage with key stake holders to maintain smooth building operations.
  • Respond to emergencies and work with Senior Facilities Manager in resolving the incidents/escalating to relevant stakeholders and compliance with reporting requirements.
  • Assist the Facilities team with vendor management.
  • Assist the Facilities team in raising work and purchase orders, preparing meeting minutes, updating trackers, and coordinating with vendors.
  • Provide regular reporting on work status, including job closures and maintenance schedules.

Requirements

  • Diploma in Facility Management – Preferred but not essential
  • Minimum 2-3 years’ experience in corporate facilities and/or hospitality
  • HSE qualification – preferred but not essential 
  • Ability to work autonomously whilst follow exacting procedures
  • A focus on quality and continuous improvement 
  • Strong Communications and interpersonal skills
  • A commonsense approach and initiative when resolving issues.
  • High level of competence with the Microsoft office suite of programs

What's in it for you? 

  • Premium A-grade building with the latest and greatest in building software / analytics systems.
  • High-profile Financial Institution, with global HQ in Sydney.
  • Be part of a dedicated high-performance team across Facilities, Guest Relations and Technical functions.
  • Exposure to career growth opportunities within GWS and across CBRE
  • Access to training, mentoring, wellbeing programs, corporate discounts and social events.
  • Exposure to world-class facilities management services and opportunity to work with some of the industry’s most talented performers.

If this sounds like a good fit, we’d love to hear from you

At CBRE, our unwavering commitment to diversity, equity and inclusion begins with you. We are strengthening our inclusive culture, so everyone feels safe, valued, and heard. Because when you belong, we all succeed. 

We are striving to remove barriers and improve the employment prospects of people with disability or long-term health conditions. We encourage you to share any support and adjustments you need to be your best and participate equitably in our recruitment process. 

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