Facilities Coordinator

1 month ago

Lane Cove, Australia JLL Full time

Shaping the future of real estate for a better world

At JLL, we see a Brighter Way forward for our clients, our people, our planet, and our communities. With over 200 years of real estate experience, we are, and always have been, in continual pursuit of brighter ways of working.

We bring to life see a Brighter Way in all that we do by seeking better, smarter, more innovative ways of working. We approach our work in a warmer, more optimistic, and inclusive way.

JLL is a global leader in helping clients envision where people will live, work, play, shop, and eat.

What this opportunity involves:

We are currently seeking a highly motivated and detail-oriented individual to join our team as a Facilities Coordinator. As the Facilities Coordinator, you will be responsible for overseeing and managing the day-to-day operations of our office facility. You will work closely with various departments and vendors to ensure the smooth functioning of the facility and provide excellent service to our clients.

An Overview of the role:

  • Engage and oversee the day-to-day operations of the site
  • Conduct facility walkthroughs and observations to identify areas for improvement
  • Manage pantry and café operations
  • Ensure timely workorder management
  • Maintain the asset register
  • Coordinate and distribute mail and courier services
  • Liaise with the IT team for server room maintenance
  • Assist client employees with facility requests
  • Support event arrangements and client visits
  • Uphold on-site health and safety
  • Maintain emergency response plans related to facilities
  • Manage facilities vendors, contracts, and inventory
  • Track budget and monitor spending and variances
  • Contribute to energy-saving initiatives
  • Ensure adherence to PO to Pay process and submit accruals
  • Provide inputs for CAPEX and year-on-year reporting
  • Perform additional tasks as directed by the Operations lead or Account Director
  • Timely and accurate submission of MIS reports and other required documentation
  • Conduct monthly meetings with business unit and landlord teams

Sounds like you? This is what we are looking for:

  • Bachelor's degree in facilities management or a related field (preferred)
  • Previous experience in facilities coordination or a similar role within the commercial real estate industry
  • Strong organizational and time management skills
  • Excellent communication and interpersonal abilities
  • Knowledge of facility operations and maintenance best practices
  • Proficiency in using computer systems and facility management software
  • Ability to work independently and handle multiple tasks simultaneously
  • Proactive mindset and ability to think critically and problem-solve
  • Understanding of health and safety regulations

What you can expect from us:

You’ll join an entrepreneurial, inclusive culture. One where the best inspire the best. Where like-minded people work naturally together to achieve great things. Join us to develop your strengths and enjoy a fulfilling career full of varied experiences. Keep those ambitions in sight and imagine where JLL can take you.

As an organisation, we don’t just accept that we are a place of many different people, but we embrace it, we celebrate it, and we proactively support the needs that difference brings. JLL is committed to equal opportunity regardless of race, gender, age, sexual orientation or disability, and that is why, for more than a decade, we continue to rank among the World’s Most Ethical Companies. We are dedicated to offering veterans from all ranks and services a successful civilian career as they transition out of the military. We recognise and appreciate the skills acquired in their service careers as vital and transferable to our workforce.

Interested candidates, please apply following the link below quoting job reference number THREQ353792

Location:

On-site –Lane Cove, NSW

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements. We’re interested in getting to know you and what you bring to the table

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

For candidates in the United States, please see a full copy of our Equal Employment Opportunity and Affirmative Action policy here.

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may contact us at Accommodation Requests. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

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