Franchise and Projects Coordinator

2 months ago

Sydney, Australia EssilorLuxottica Group Full time

We are EssilorLuxottica, a global leader in the design, manufacture and distribution of ophthalmic lenses, frames and sunglasses. We bring together the expertise of two industry pioneers, one in advanced lens technologies and the other in the craftsmanship of iconic eyewear, creating a vertically integrated business that is uniquely positioned to address the world’s evolving vision needs. We craft exclusive eyewear brands Ray-Ban, Oakley, Oliver Peoples, Persol, Costa and more, alongside esteemed licensed brands such as Tiffany & Co, Burberry, and CHANEL whilst our cutting-edge lenses Varilux and Transitions lead the industry in innovation. In Australia and New Zealand, we operate the iconic retail and eye care brands: Sunglass Hut, Oakley, OPSM, Ray-Ban and Laubman & Pank. Every day, EssilorLuxottica’s 190,000 employees in 150 countries work towards a common mission to help people see more and be more. 

Join a dynamic team at EssilorLuxottica, where you’ll play a key role in shaping the future of our Franchise Network across Australia and New Zealand

 

 As the Franchise and Projects Coordinator, you’ll be at the heart of exciting projects, ensuring seamless administrative operations while driving impactful initiatives to enhance the franchise experience.

 

This is an initial 6 month contract with the possibility of extending for the right candiate, it’s a chance to be part of a world-leading brand, develop your skills within franchise operations & project management and make a tangible difference in our business. 

 

Requirements for Success

  • Take ownership of managing and maintaining accurate franchise partner records, ensuring smooth document control and seamless operations.
  • Spearhead the digitization of the Franchise Toolbox, streamlining templates, guides, and processes to simplify renewals and terminations for all stakeholders.
  • Develop and implement robust controls for franchise guides, operations manuals, and store visit notes, ensuring everything is up-to-date and accessible.
  • Handle franchise-related charges, credit requests, and invoices, ensuring financial processes run efficiently and partners' needs are met.
  • Keep a close eye on franchise financial obligations, ensuring timely collection of funds and resolving partner inquiries with ease.
  • Oversee the entire Purchase Order process from creation to receipt, ensuring smooth coordination and organization every step of the way.
  • Simplify and enhance document access within the Franchise Toolkit and SharePoint, making critical information easier to find and use.
  • Coordinate and bring to life franchise conferences, roadshows, and other key events, creating memorable and impactful experiences.
  • Collaborate with internal and external teams to deliver projects on time and within budget, keeping everything aligned with broader business goals.
  • Organize and lead project meetings, track action items, and keep stakeholders informed with regular progress updates.
  • Prepare essential governance and steering committee updates, maintaining project timelines and identifying potential risks before they affect critical paths.
  • Proactively respond to and monitor Service Desk requests, ensuring timely resolutions and excellent service.
  • Ensure all franchise partner news, compliance documents, and templates are easily accessible on SharePoint, guaranteeing relevant user access for a seamless experience

 

Skills & Experience

  • Previous experience in an administration or project coordination position
  • Excellent organisational skills with strong verbal and written communication
  • A talent for building strong relationships and working closely with stakeholders at all levels
  • Basic understanding of budgeting, financial management, and risk management
  • Ability to draft reports, business correspondence, and policy or procedure manuals
  • Awareness of the importance of risk management in achieving commercial goals
  • Familiarity with Microsoft Office, and ideally, MS Project, SharePoint, SAP, or Power BI
  • Previous experience in a franchise environment is a plus but not essential – we can teach you the ropes

 

Working at EssilorLuxottica

A career with EssilorLuxottica will offer you rewarding experiences and the opportunity to develop your skills every day. Working at our head-office located in North Sydney, you will enjoy:

  • A generous yearly product allowance for you to spend across our portfolio of brands
  • Wellness amenities including reformer a Pilates studio, Yoga classes, Personal training and Bike storage.
  • Abundance of local cafes, a major shopping centre and close to public transport facilities
  • Global volunteering opportunities through our OneSight Foundation
  • Wide range of career opportunities across the EssilorLuxottica network
  • Complimentary full-time concierge services offering an exclusive hotel-style experience
  • Options for a hybrid working environment

To be considered for this opportunity, please click apply and send your cover letter and resume today.

As an inclusive, team-first company, our people are at the core of everything we do.

We care deeply about creating a workplace where our team members feel valued, respected and empowered. We are committed to providing equal opportunity regardless of gender identity, ethnicity, disability, sexual orientation or life stage.

We value flexibility and encourage our team members to work in ways that meet their work/life commitments and support their wellbeing.

We work hard to create a safe and inclusive environment for all, and most importantly, we're all about creating better experiences - for our customers and for each other.

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