Executive Admin

Support the Ciena Director primarily and provide additional support to executive team members, as directed, to ensure that company goals and objectives are accomplished and that operations run efficientlyMaintain and refine internal processes that support high-ranking executives companywide, and coordinate internal and external resources to expedite workflowsManage communication with employees by liaising with internal and external executives on various projects and tasksPlan and orchestrate work to ensure that senior executives’ priorities are met, organizational goals are achieved, and best practices are upheld

Responsibilities

Manage professional and personal scheduling for Ciena Director , including agendas, mail, email, phone calls, client management, and other company logisticsCoordinate complex scheduling and calendar management, as well as content and flow of information to senior executivesManage senior executives’ travel logistics and activities, including accommodations, transportation, and mealsProvide administrative and office support, such as typing, dictation, spreadsheet creation, faxing, and maintenance of filing system and contacts databaseMaintain professionalism and strict confidentiality with all materialsOrganize team communications and plan events, both internal and off-site

Required skills and qualifications

Four or more years of experience in an administrative role reporting directly to upper managementExcellent written and verbal communication skillsStrong time-management skills and an ability to organize and coordinate multiple concurrent projectsProficiency with office productivity tools and an aptitude for learning new software and systemsFlexible team player, willing to adapt to changes and unafraid of challengesAbility to maintain confidentiality of information related to the company and its employees

Preferred skills and qualifications

Experience in overseeing budgets and expensesExperience in developing internal processes and filing systemsExcellent English (written and spoken)Expert in Powerpoint, MS Word, Excel , Confluence ,Manage Calendars,Proficient in taking notes and followup on actionsAvailable EST from 8 AM to 5 PM

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