Facilities Assistant

1 month ago

Sydney, Australia Herbert Smith Freehills Full time

JOB DESCRIPTION

About Herbert Smith Freehills

As one of the world’s leading law firms, we advise many of the largest and most ambitious organisations across all major regions of the globe. With over 5,000 people, including 3,100 lawyers and over 2,000 business services professionals, operating from our global network of offices across Asia Pacific, Europe, the Middle East and North America, Herbert Smith Freehills is at the heart of the new global business landscape providing premium quality, full-service legal advice.

We recognise that the success of our business and our clients relies on the skills, knowledge and ideas of all our people. Our environment is one in which high performance is expected, in return, we will provide you with rewards and opportunities tailored to your personal and professional goals.

The Opportunity

Are you a proactive and detail-oriented individual with a knack for keeping things running smoothly? We are seeking a Facilities Assistant to join our team and play a crucial role in maintaining our state of the art office environment.

Day to day you will be responsible for: 

Subcontractor Coordination: Assist the Facilities Coordinator in coordinating subcontractors and suppliers for tenancy maintenance. Liaise with building management and handle premises-related functions.

New Starter Support: Coordinate new starter requirements, including name plates, security cards, and business cards. Assist with the issuance and programming of security cards.

Visitor Management: Manage the visitor process, including desk allocation and issuance of temporary security passes, in collaboration with practice groups.

Ergonomic Support: Assist with ergonomic equipment ordering and set up requirements for staff, including the raising of desks.

Furniture Movement: Aid in the movement of furniture related to maintenance tasks, office moves, and floor relocations.

Internal Staff Moves: Provide general assistance with internal staff moves, including offices, workstations, and floor transitions.

Housekeeping and Maintenance: Assist with housekeeping duties and maintenance of kitchens and shower facilities. Manage laundry services for designated areas.

Repairs and Maintenance: Perform repairs and minor maintenance tasks on office equipment and premises, such as replacing light bulbs

Stock Maintenance: Keep stock replenished in breakout areas, utility rooms, first aid kits, and the first aid room.

Stationery Requests: Provide general assistance with stationery requests as required.

Ad Hoc Tasks: Undertake other tasks as directed by the Office Manager/Coordinator.

To be successful in this role you will be/have:

  • Previous experience in a facilities or office support role (desirable but not required)
  • Proficient in using Microsoft office suite
  • Strong organisational skills and attention to detail.
  • Ability to work independently and collaboratively in a fast-paced environment.
  • Excellent communication and interpersonal skills.
  • Proven ability to multitask and prioritise effectively.
     

If you are a proactive individual with a passion for maintaining a functional and efficient workplace, we encourage you to apply for this exciting opportunity. 

Team

AU BS OO G3 Per-Syd Level 3, Office Operations

Working Pattern

Full time

Location

Sydney

Contract type

Permanent Contract

Diversity & Inclusion

At Herbert Smith Freehills you will be part of a diverse, innovative culture where high performance, client focus and highly engaged people are our differentiator. People at our firm come from a range of backgrounds and bring a wide variety of experiences and perspectives to their work with us. We strive to ensure that our inclusive environment means you feel valued and able to perform at your best by being your authentic self at work. We know that our future success not only depends on being innovative and progressive in the changing legal market but, most importantly, on our people feeling highly engaged in meaningful work.

We understand that you have commitments and personal interests outside of work and we strive to create a working environment based on mutual trust and respect, in which you can perform at your best whilst maintaining sustainable balance across your life.

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