Office Manager

4 weeks ago

Braddon, Australia HorizonOne Recruitment Full time

Drive office operations and project manage a system transition for eServe, a specialist IT consulting firm set to double in size in the next 6 months

About eServe

Established in 2007, eServe is a specialist IT consulting firm who provide their services to the public and private sector. They are focused on understanding their clients’ needs and delivering tailored technology solutions that drive efficiency, productivity and growth.  

The Opportunity

This is an opportunity to be part of the next stage of success and growth at eServe, and play a pivotal role in supporting the organisation in reaching their goals. 

Collaborating closely with a highly experienced Director and the Chief Financial Officer, you’ll be empowered to be independent, presenting your ideas to address challenges during a dynamic phase of change within the business, including upgrading various systems key to the organisation.

The Role

As the Office Manager, you’ll play a pivotal role in ensuring smooth office operations, providing essential support, and fostering a positive workplace environment. This dynamic position offers variety in responsibilities, meaning every day is different and you’ll always be challenged. This is an opportunity for an experienced administrator to stretch their skills in HR and finance functions, and opportunities and the growth the business is set to experience, will provide an enriching and rewarding career path.

Duties and responsibilities will be varied, but your key deliverables are as follows: 

  • Efficiently coordinate office operations, procedures, and events
  • Manage time sheets, invoices, and minor accounting tasks in Xero
  • Liaise effectively with stakeholders, suppliers, and facility management vendors
  • Provide general support to visitors and address employee queries regarding office management
  • Negotiate contracts and prices with office vendors and service providers
  • Oversee office management agreements and coordinate purchases of office equipment
  • Address building repairs promptly with Building Managers
  • Proactively manage and address various office management issues, ensuring smooth day-to-day operations
  • Organise and coordinate travel for staff members 

The Ideal Person

You enjoy working in an agile environment with a broad range of duties and pride yourself on delivering high quality outcomes.

Given the size of the business and their projected growth, you are naturally curious and enjoy learning about the business to help solve problems through better processes and technology.

You will be an organised and adaptable professional with excellent communication skills. Possessing a proactive problem-solving attitude, you will thrive in an evolving environment, having a keen eye for detail. Additionally, you will demonstrate strong stakeholder engagement, the ability to influence and a collaborative working style. 

  • Organised and Adaptable: Efficiently coordinates diverse office tasks and adapts to changing priorities
  • Excellent Communication Skills: Effectively liaises with stakeholders, vendors, and addresses employee queries
  • Proactive Problem Solver: Takes initiative in addressing issues, ensuring smooth day-to-day operations

A competitive salary of between $70k – $95k + 11% super will be offered to the successful candidate, subject to experience.

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