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Head of Project Office

2 months ago

Sydney, Australia Device Technologies Australia Pty Ltd Full time

About us…

Since 1992, Device Technologies has been dedicated to improving patients’ lives through leading edge technology and services, supplying hospitals and healthcare professionals with high-calibre medical solutions from around the world. Over 30 years, Device Technologies has developed a reputation for the quality, dedicated service and ongoing support provided by our people. With HQ in Sydney, the company continues to grow, representing over 200 trusted brands, and employing over 1000 highly skilled staff located across Australia, New Zealand and Asia.

Geared towards optimal performance, our culture is built on empowering our people to achieve their goals, aligning with wider business objectives. We focus on productivity, continuous improvement, career development and leadership nurturing to foster a superior workforce.

The opportunity…

Looking for your next career challenge? Do you want to influence, guide, and deliver on Device Technologies' business strategies and company initiatives? Our Project Office is responsible to guide and deliver on company projects as well as design and optimise our processes in response to our customers changing needs and business growth.

Key Responsibilities:

  • Facilitate a regular forum with the Senior Executive (known as the Project Committee), enable decision making aligned to strategy and maintain records.
  • To maintain and enhance the Device Project Management Framework, including governance of the portfolio and individual projects
  • To maintain and enhance a framework for governance of continuous improvement (CI) initiatives
  • To maintain and enhance a framework for business process classification and provide custodianship of process documentation
  • To provide relevant templates and collateral, and partnership with the business
  • To provide relevant tools, and partnership with the business
  • To recruit, develop and deploy skilled project managers, project co-ordinators and business process analysts, and maintain their utilisation
  • To mentor and manage the PMO team members
  • To manage the PMO cost centre budget and actuals
  • To collaborate with all business units and functions in Device to co-ordinate business improvement activity and optimise related resource utilisation
  • To facilitate workshops and conduct deep dives on request to enable business units and functions to identify improvement opportunities
  • To contribute to quality-related activities to maintain Device ISO accreditation
  • To contribute to reporting about strategy execution, the project portfolio, project cost, capex and other related KPIs
  • To resolve any non-compliance to the Device Framework for projects and CI 

About you...

At Device Technologies, we succeed through our commitment to four key values:

Delivering Innovation – We encourage and reward fresh ideas and are committed to supporting our people to make change.

Seeking Collaboration – We support each other in our combined mission to help others achieve their goals.

Taking Ownership – We believe in equipping our people to take responsibility and accountability in their roles and trust them to get the job done.

Practising Good Business – Our success is built on a mix of intuition and experience and we foster an environment where all voices are heard and nobody is afraid to make mistakes.

Our ideal candidate for this role aligns with these values.

You will be a self-motivated, driven, senior leader with experience working in complex distribution (preferably medical) companies with the proven ability to manage and influence diverse stakeholders to deliver against activities that support the company strategy. You take pride in managing the company's project portfolio and business processes and take personal satisfaction from influencing and guiding the delivery of key business initiatives.

Experience required:

  • The ideal candidate has previous experience managing a project office, or similar leadership roles; understands project, program and business process frameworks; and has a background in organisational change principles.
  • Previous experience as Head of PMO or similar leadership roles
  • Minimum 10 years’ experience and knowledge in a PMO environment, including involvement in governance processes, monitoring and reporting
  • Experience as a project manager, ideally in complex medical distribution
  • Experience designing and implementing continuous improvement
  • Experience managing a team of project professionals
  • Knowledge of project management principles via PMI or similar framework
  • Knowledge of process frameworks such as AQPC
  • Familiarity with digital projects and related techniques and tools
  • Familiarity with industry-standard project governance tools
  • Familiarity with organisational change management principles and techniques
  • Capability to work across all levels of the business, including the capability to engage with and influence Senior Executive
  • Capability to negotiate with multiple business stakeholders
  • Comfort with ambiguity and evolving priorities, timelines, and demands
  • Excellent communication skills
  • Ability to facilitate business workshops

Interested?

To apply for this opportunity, please click on the 'apply' button to be redirected to our candidate application portal.   

At Device Technologies we are motivated by the opportunity our equipment provides to change people’s lives. We have a clear vision to ensure all our people feel valued and respected, can be themselves and can flourish as contributors to the success of our business.

Our promise is all qualified applicants will receive consideration for employment without regard to diversity of race, gender, sexual orientation, religion, ethnicity, disability, age and all the other wonderful characteristics that make us different.

Please note: Device Technologies will undertake pre-employment checks via our accredited background check provider for the successful candidate to ensure that Device Technologies is meeting legislative obligations and the information a candidate provides is accurate. For all roles, an offer of employment will be subject to the following pre-employment checks: identity check, reference checks, right to work in location (checks for visa holders), police integrity. By proceeding and applying for the role, you acknowledge our hiring process and agree to undertake the required pre-employment checks if successful.

It is also a mandatory requirement for certain roles within our organisation, where the successful applicant may be required to present certifications and/or vaccinations status as per role requirements.  Evidence of certificates or vaccination status will be requested during the interview process by management to qualify fit for role and prior to any offer.