Operations Coordinator

1 month ago

East Melbourne, Australia Miller Leith Full time

Company Overview: 
My Client is a not-for-profit charity organisation that advocates for health. They are looking for an administrator to support with the coordinating of their facilities and logistics function. 

Position Overview: 
As the Operations Coordinator, you will play a pivotal role in supporting the day-to-day operation of in-house building management services and systems. You will be required to drive to the warehouse in the Western suburbs 2-3 times a week to transfer the volunteers and offer assistance to the warehouse teams.

Key Responsibilities:

  • Develop and manage production schedules to meet customer demand requirements, prioritising orders accordingly.
  • Identify and address production constraints related to materials, machinery, and labor to ensure efficient production plans.
  • Effectively communicate changes to production schedules and coordinate with relevant departments to ensure timely implementation.
  • Manage raw material inventory levels and adjust production plans as needed to resolve excesses or shortages.
  • Analyse deviations from the production plan and implement corrective actions to maintain on-time delivery and minimise waste.
  • Property Operations:
    • Coordinate and support the day-to-day function of Building Operations and be point of contact for all related matters.
    • Assist the Property & Logistics Manager to support a range of service provider contracts and contractors
    • Identify and escalate risk and liaise with the Risk Management team
    • Monitor, action and escalate issues logged via the Property & Logistics helpdesk
    • Assist with the day-to-day processes and procedures for OH&S, First Aid and Emergency Warden functions, including organising training
     
    Logistics:
    • Conduct shuttle services between Head Office and the Warehouse as required
    • Maintenance of Fleet vehicles
    • Maintenance of the in-house security system, including the issuing of staff access passes
     
     Administration:
    • Assist with the day-to-day operations of the Warehouse team including pick/pack duties, stock receipting, administrative support and shuttle services as needed
    • Assist with the day-to-day operations of the Revenue Processing team during peak periods


Background & Experience:

  • Experience in a similar support role within a facilities environment.
  • Excellent interpersonal and communication skills (phone, written and face to face) with the ability to engage others in a friendly and personable way.
  • Intermediate computer skills across the Microsoft Office suite, particularly Outlook and Word.
  • Demonstrated ability to document and maintain accurate records.
  • Full Drivers Licence.
  • Physically able to handle manual loads and move goods around the building.
  • National police check will be required.

For more information or a confidential discussion, please send your resume to jessica@millerleith.com.au.

Consultant

jessica@millerleith.com.au

Reference number: BH-5095
Profession:Transport & LogisticsInventory Manager/Controller

Transport & LogisticsOperations Supervisor

Company: Miller Leith
Date posted: 17th Apr, 2024

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