Administrative Assistant Store

2 months ago

Heidelberg, Australia Austin Health Full time

Austin Health is the major provider of tertiary health services, health professional education and  research across three campuses in the Northeast of Melbourne and state-wide. We have a highly engaged, diverse and collaborative workforce that is unified by our goal to help people live healthy and fulfilled lives.

About Food Service Department 

The Austin Health Food Services Department is an in-house service which consists of the following two business units:
•    Patient Food Services: provides patient meals for all Austin Health campus’ as well as providing a patient meals service to Royal Women’s Hospital. Currently the Austin Health Patient Food Services Department is plating approximately 2700 cook/chill meals each day.  Food Services has 138 staff.
•    Medi-Chef: is located on the Heidelberg Repatriation Hospital (HRH) campus.  Med-Chef produces cook/chill (short shelf life and long shelf life) meal components for both Austin Health and other clients.

About the role

We have an exciting opportunity for the postion of the Store Administrator in Medi-Chef. The role reports to operations manager and responsible for the daily administrative tasks in the Medichef kitchen, focusing on managing stock levels, store cleanliness, purchase orders, goods received, and supplier/customer invoicing. The role also drives continuous improvement in customer service, ensuring efficient and accurate operations.

A regular day will see you:

  • Managing and maintaining efficient filing systems, customer invoices, and relevant documentation.
  • Purchasing and monitoring stock levels, ensuring store cleanliness, and overseeing stock rotation according to FIFO principles.
  • Processing supplier invoices, generating Purchase Orders (POs), and coordinating monthly stock takes.
  • Addressing customer and supplier concerns, checking delivery quality, and resolving discrepancies with corrective actions.

About you

You will be someone who has excellent communication skills, skilled in managing documentation, stock control, and customers/suppliers concerns. With experience in systems like Great Plains and WPR, you ensure smooth operations, timely deliveries, and uphold confidentiality and professionalism in all tasks.

To be successful in this role, you'll bring with you:

  • Proficient in Windows NT Microsoft Office including Microsoft Word, Microsoft Excel, Microsoft PowerPoint, and inventory management systems.
  • Well-developed communication (including telephone skills).
  • Planning and organisational skills.
  • Excellent personal presentation.
  • Ability to work under pressure.
  • Previous experience working in stores in a food production facility.

Our benefits

Working at Austin Health means enjoying a strong sense of purpose, engaging in meaningful work every day. Our people also receive a variety of rewarding benefits, including:

  • Greater take-home pay through generous salary packaging benefits, for living expenses, meals and holiday accommodation
  • A suite of wellness initiatives designed to support you, including discounts on fitness memberships and health insurance, and a comprehensive wellbeing program
  • Mentoring and career development opportunities
  • Onsite childcare, easy access via public transport, car parking and end of journey facilities for cyclists

Inclusion at Austin Health

We celebrate, value, and include people of all backgrounds, genders, identities, cultures, bodies, and abilities. We welcome and support applications from anyone identifying as Aboriginal and/or Torres Strait Islander, physically or culturally diverse, LGBTIQA+, and people of any age.

Work with us

If you feel this role is right for you, we encourage your early application as applicants may be contacted prior to the closing date. All appointments are made subject to a satisfactory National Police Check and if required, a Working with Children Check. If you require any reasonable adjustments to the recruitment process, we welcome you to contact the hiring manager.

Interested in finding out more about this opportunity? Click here to view the position description for further details.

Application closing date:  4 November 2024. 

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