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Academic Programs Officer

4 months ago

Parkville, Australia University of Melbourne Full time

About the Role

The Academic Programs Officer, reporting to the Graduate and Custom Programs Coordinator, provides administrative support for award and non-award programs within the Melbourne Medical School’s Department of Medical Education. The role involves managing course-related processes for prospective and current students, supporting key lifecycle processes such as enrolment and clinical placement compliance, and contributing to quality assurance and process improvements.

Your responsibilities will include:

Provide administrative support for various key points in the student lifecycle. Monitor and ensure student clinical placement compliance Enter course and subject changes into the Course Approval and Publication System (CAPS). Liaise with academic coordinators to collect and collate complete and accurate information related to staff contracts, HR compliance and legal agreements.

Who We Are Looking For
You will have excellent planning, organisational, and time management skills, with the ability to multi-task and prioritise effectively. You will also excel in building relationships with internal staff and key stakeholders, thinking innovatively, and maintaining a high level of attention to detail

You will also have:

Degree with subsequent relevant work experience, or an equivalent combination of relevant experience and/or education/training. Demonstrated experience in a range of computing skills including word processing, spreadsheets, databases, internet and email. Planning and organisational skills with a capability for multi-tasking and prioritisation, problem solving and effective time management. Ability to think innovatively and contribute to the continuous improvement of departmental processes.

For further information regarding responsibilities and requirements, please refer to the attached PD.

Please note: Visa sponsorship is not available for this position . This role requires current valid work rights for Australia.

Your New Team –  Department of Medical Education

The Department of Medical Education at the Melbourne Medical School is a leader in 21st-century medical education, delivering the innovative Doctor of Medicine (MD) course and conducting impactful research. We offer a range of postgraduate and professional development programs for health professionals, focusing on clinical teaching, leadership, and research. Our research interests encompass work integrated learning, curriculum assessment and evaluation, healthcare communication, and student engagement. Joining our team means being part of a dynamic community dedicated to excellence, with opportunities to shape the future of healthcare education and research. 

What We Offer You In addition, we offer the opportunity to be part of a vibrant community and enjoy a range of benefits, including generous leave provisions, salary packaging, health and well-being services and discounts on graduate courses. For more information, check out our benefits page

About the University of Melbourne
We’re tightly connected with the community, both at home and abroad. We take pride in our people, who all contribute to our mission to benefit society through the transformative impact of education and research. Discover more via our website and stay connected with our stories and people on LinkedIn.

We are dedicated to ensuring barrier free and inclusive practices to recruit the most talented candidates. If you require reasonable adjustments, please contact the employee listed on the first page of the Position Description found below, with an email containing your name and contact details for a confidential discussion. Please ensure your email is titled "Reasonable Adjustments Request".

Aboriginal and Torres Strait Islander Applicants
 We aspire to be the University of choice for Indigenous Australians, with unprecedented investment to attract, nurture and retain Aboriginal and Torres Strait Islander students and staff. Tangible support through a range of programs and initiatives will ensure that you personally succeed and flourish while at the University of Melbourne.