Office and Administration Coordinator
Found in: beBee S AU
About the Organisation
The Australia Day Council of WA, trading as Auspire is an Incorporated Association and registered charity. Our purpose is to inspire active citizenship for an engaged and connected Australia with Australians united and aligned to a common set of values such as fair-go, mateship, inclusion and respect. Our work includes promotion and delivery of education, capacity building and recognition programs which encourage inclusive and resilient communities delivered against three strategic pillars:
- Acknowledging history through cultural awareness and reconciliation;
- Celebrating the present with awards that identify and recognise people delivering community strengthening and capacity building outcomes; and
- Being confident in our shared future by promoting and encouraging diversity, inclusiveness and social cohesion.
Our programs throughout the year include the Australian of the Year Awards, Aussie of the Month in primary schools, Citizen of the Year Awards through Local Government, Inspiring Australians' Leadership events, Civics and Citizenship masterclasses, Aboriginal Culture and Awareness workshops, Intercultural Diversity and Inclusion Initiatives.
The role of Administration and Office Coordinator is to support the CEO and members of the management team with the responsibility for the efficient day-to-day running of the office. A critical member of the team, the Administration and Office Coordinator must be highly responsive, with excellent customer service skills; have a sophisticated approach to stakeholder enquiries/requests; and able to deliver a consistently high level of program administration support.
You will be required to use your initiative for day-to-day problem-solving and expected to work effectively both independently and part of the team. This is an integral and important role for the organisation and to be successful, the Administration and Office Coordinator must perform his/her duties with accuracy, decisiveness, and time efficiency. You will also be required to support the delivery of our Community Development activities, Awards Programs and Leadership Events with the understanding that from time to time, the role will extend to outside of office hours.
This role is proposed for 0.8 FTE for an initial 12 months with potential for permanency. Working with Children and a National Police check will be required for the successful candidate.
Salary will be negotiated commensurate with experience.
You'll have had more than 5 years' experience in administration or program support roles either working with multiple managers and/or across multiple projects at once. You have bullet-proof attention to detail and thrive on day-to-day role diversity - from admin and CEO support to merchandise sales, marketing and events. As an ideal candidate you will be highly organised and have the ability to multitask competing priorities and manage deadlines. You will also be a proactive, solutions-focused professional with highly polished communication skills, comprehensive Microsoft office skills and experience with SalesForce, Xero and WordPress. If you've had previous experience working for a NFP, reliant on grants and fundraising, that too would be considered advantageous.
- Demonstrated aptitude to support multiple managers and competing priorities
- Proven experience to work independently as well as part of a team
- Unwavering attention to detail, especially when under pressure
- Strong database management experience, preferably with SalesForce or similar CRM
- Ability to think creatively, with a customer focused, solutions-based mindset
- Evidence of strong work ethic and success working with Key Performance Indicators
We are a small and passionate team with the vision that Australia can be the most socially and culturally inclusive country in the world where everyone feels a deep sense of belonging and desire to participate in their Australian identity. We are a friendly, high-performing team and prepared to challenge each other to do better to achieve our goals. We believe in being agile and responsive and open to doing things differently and we are values driven with a focus on contribution, integrity, leadership and inclusiveness.
In return, you will be rewarded by being part of a long-standing organisation that contributes to the social and cultural cohesion of the community. We offer training and development opportunities, social activities, and the opportunity to network with Government and Community leaders and influencers.
How to Apply
For a copy of the Position Description, contact Kirsten Larkin on 0499 111 ***. To apply for the role, write a cover letter (maximum 2 pages) addressing the Core Competencies outlined above and submit along with your CV to ****
Closing Date: 19/08/2020 - Auspire reserves the right to hire prior to the closing date. Only those applications, successful in being shortlisted will be responded to.
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