Executive Assistant To The Founder

3 weeks ago

Brisbane, Queensland, Australia Soda Full time
Executive Assistant to the Founder & CEOBrisbane, QLDAbout SodaFounded by Bevan Slattery, a successful and experienced entrepreneur, Soda is building Australia's future through technology, innovation and environmental sustainability.Soda ValuesOur values shape our culture, guide our decisions, and define how we interact with our customers, partners, and each other.
From being Customer Obsessed to always Raising the Bar, we are committed to innovation and excellence.
Together, we are a team of Trailblazers who Grow Together and hold ourselves accountable, ensuring that We Each Set the Standard for success.About the RoleThe Executive Assistant position will see you provide high-level strategic and administrative support to the Founder & CEO of the Soda Group, Bevan Slattery.Role ResponsibilitiesProvide confidential executive support to the Founder and CEO of Soda.Maintain a thorough understanding of all businesses, functions, and Soda Group projects to effectively prioritise and manage the Founder and CEO's time and stakeholders.Strategically manage the Founder and CEO's schedule, evaluating opportunities and aligning them with priorities.Build strong relationships with Soda Group Executives, colleagues, customers, and industry peers, delegating tasks when necessary and holding stakeholders accountable.Handle administrative tasks end to end, such as systems, contacts and database management.Oversee the meeting cadence and delivery for the board of directors and Executive teams, ensuring pre-meeting materials are prepared, agendas are set and adhered to, objectives are met and follow up actions noted and assigned.Coordinate events and conferences (domestic and international), including booking travel for the Founder and Executive team.Collaborate with marketing to manage invite lists, send timely invites, and track RSVPs for industry or Soda events.Partner with Marketing and Business Support functions to execute internal and external events, including liaising with vendors, coordinating logistics, and overseeing staff packs.Manage office projects, including coordinating with designers, handling costs, and overseeing lease agreements and maintenance.Oversee office upkeep, supplies, and cleanliness, liaising with contractors and ensuring budget alignment.Manage office management administrative staff.Aid Slattery family on personal and sensitive matters and dealing with the Family Office.Provide ad hoc administrative and scheduling support across the Soda Group Executive.About youHigh level of professionalism and discretion in handling confidential information.Detail-oriented, with strong time management and organisational skills.Ability to multitask, and manage multiple priorities in a fluid, fast-paced environment.A proactive problem solver with the ability to anticipate needs and navigate challenges while staying calm under high pressure.Excellent communication skills, with the ability to build relationships across all levels of the organisation.Adaptable, energetic and positive, with a strong sense of commitment to supporting the team and driving success.Seniority levelMid-Senior levelEmployment typeFull-timeJob functionAdministrativeIndustriesTelecommunications and Executive Offices
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