Project Coordinator
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About the Role
Our client is seeking an experienced, hands‑on Project Coordinator to support the delivery of a nationally significant digital program. The program is focused on systems and integration and is in its early stages. You’ll coordinate a growing team of project managers across internal and client-side projects, keeping information, people, and project practices moving in the right direction. This role suits a confident coordinator who understands how projects work. You’ll be comfortable in a fast‑paced, multi‑stakeholder environment and won’t hesitate to raise concerns when something isn’t right.
Key Responsibilities
- Coordinate project onboarding, including system access, project information, and inclusion in project practices for new team members
- Support multiple Project and Program Managers, building working relationships with up to eight PMs across the client and partner organisations
- Maintain risk, issue, action and decision registers, and chase owners through to resolution
- Make sure project information reaches the right people at the right time across a range of collaboration and planning tools
- Coordinate meetings, governance forums and project communications, both formal and informal
- Proactively identify and escape risks, blockers and concerns to project leadership
- Support continuous improvement of project practices and tooling as the program scales
Essential Skills & Experience
- 4+ years’ experience as a Project Coordinator in complex, multi‑stakeholder project environments
- Hands‑on understanding of project delivery mechanics, beyond administrative support
- Exceptional written and verbal communication skills, with the maturity to stay composed under pressure and work through difficult stakeholder situations
- Confidence to speak up, challenge and raise issues with senior stakeholders
- Strong organisational skills and the ability to manage competing priorities across multiple projects
- Ability to adapt quickly to a mixed tooling environment (e.g. Jira, Azure DevOps, Confluence, MS Project, Teams)
- Australian Citizen with the ability to obtain Baseline security clearance
Desirable Experience
- Experience working in government, and/or consulting to government from the private sector
- Exposure to national digital programs or health sector agencies
- Background with boutique consultancies, Big 4 advisory, or major technology vendors
- Experience supporting greenfield programs through rapid growth
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