Ai Institute Project Officer

Overview
This permanent opportunity is for a Project Officer based within the UNSW AI Institute, a pan-university initiative established to position UNSW as a global leader in developing AI as a safe, reliable, and ubiquitous technology for the benefit of society.
The role provides project coordination, executive support, reporting, and responds to complex enquiries using sound judgment, initiative, technical expertise, and discretion.
You will also contribute to communications, build key internal and external relationships, and provide administrative support for key programs and projects.
The role reports to the Director of the UNSW AI Institute, Dr Sue Keay, and has no direct reports.
Responsibilities
Provide project coordination, executive support, reporting, and respond to complex enquiries using sound judgment, initiative, technical expertise, and discretion.
Contribute to communications, build key internal and external relationships, and provide administrative support for key programs and projects.
Employment details
Salary, Level 6: $103,866 to $110,801 per annum + 17% superannuation
Full time
Continuing (permanent)
Location: Kensington – Sydney, Australia
Flexible working options
About UNSW
UNSW is a large, diverse community focused on thoughtful, practical, and purposeful work.
If you want a career where you can thrive, be challenged, and do meaningful work, you're in the right place.
The UNSW AI Institute is a leading research hub at UNSW Sydney, uniting experts across disciplines to develop ethical, impactful artificial intelligence.
With over 350 researchers and 50+ labs, it drives innovation in areas such as healthcare, robotics, and policy, while fostering collaboration and public engagement to shape the future of AI.
For more information, please visit UNSW's AI Institute page.
The Faculty of Engineering at UNSW is a national and international leader in engineering research and education.
It is the largest engineering faculty in Australia, offering programs across eight schools and partnering with industry to advance innovation.
For more information about the Faculty of Engineering, please refer to the Faculty website.
Skills and Experience (Qualifications)
Relevant tertiary qualification with subsequent relevant experience or equivalent competence gained through any combination of education, training and experience.
At least 5 years' experience in administration, with PA/EA experience to senior management in a large and complex multi-stakeholder research institution or equivalent highly regarded.
Excellent written and verbal communication skills, with a high level of attention to detail for deliverables.
Stakeholder management skills, with the ability to liaise effectively with a range of stakeholders.
Experience working with a range of computer systems and applications.
Advanced word processing, PowerPoint, spreadsheet, database, desktop publishing, internet and e-mail skills, including proficiency with Microsoft Office.
Excellent time management skills, with a demonstrated ability to respond to changing priorities, managing multiple tasks and meet competing deadlines by using judgement and initiative.
Project experience, with an understanding of the project life cycle and development of project plans, objectives and documentation.
Demonstrated ability to work collaboratively and productively within a team, but also to take initiative and work independently while managing competing demands.
An understanding of and commitment to UNSW's aims, objectives and values in action, together with relevant policies and guidelines.
Knowledge of health and safety (psychosocial and physical) responsibilities and commitment to attending relevant health and safety training.
Additional details
Additional details about the position responsibilities can be found in the position description.
This is available via JOBS@UNSW.
To apply
Please click the apply now button and submit your CV, cover letter, and responses to the Skills and Experience.
You should systematically address the Skills and Experience listed within the position description in your application.
Applicants must have working rights in Australia and be able to be on-site in Kensington on a regular basis.
Visa sponsorship is not available for this appointment.
Please note applications will not be accepted if sent to the contact below.
Contact
Eugene Aves – Talent Acquisition Consultant
E:
Applications close
11:55 pm (Sydney time) on Tuesday 2 September 2025
UNSW is committed to evolving a culture that embraces equity and supports a diverse and inclusive community where everyone can participate fairly, in a safe and respectful environment.
We welcome candidates from all backgrounds and encourage applications from people of diverse gender, sexual orientation, cultural and linguistic backgrounds, Aboriginal and Torres Strait Islander background, people with disability and those with caring and family responsibilities.
UNSW provides workplace adjustments for people with disability, and access to flexible work options for eligible staff.
The University reserves the right not to proceed with any appointment.
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