Accounts Officer

Max Term role until June 2026
Location: Hobart or Melbourne
Hybrid working arrangement
About the Role
The Accounts Payable Officer plays a critical role in supporting the financial operations of the business by ensuring the accurate and timely processing of accounts payable transactions. This position provides essential financial and administrative support to colleagues, clients, and stakeholders, contributing to the smooth functioning of the finance team. The role is responsible for managing end-to-end accounts payable processes, maintaining vendor records, performing daily bank reconciliations, and assisting with invoice and payment-related enquiries. With a strong focus on accuracy, confidentiality, and customer service, the Accounts Payable Officer helps uphold financial integrity and operational efficiency across the organisation.
Key Responsibilities
Accounts Payable & Financial Processing
Manage full-function accounts payable and accounts receivable processes
Perform daily bank reconciliations and produce Fund Management cheques and reports
Process payment runs including EFTs, BPAY, and international payments
Validate and process payment requests via Zycus
Monitor CommBiz daily to confirm payment authorisations
Send remittance advices on the day of payment
Vendor Management
Confirm bank details for all new vendors and updates to existing vendor records
Maintain accurate vendor files, including contact details and payment terms
Escalate any suspicious transactions or changes to the Manager – Accounts Payable or Head of Finance Operations
Administrative & Operational Support
Monitor the Finance inbox and respond to queries within agreed service levels
Support the Travel Coordinator with relevant financial and administrative tasks
Assist internal stakeholders with invoice uploads and enquiries related to Zycus
Review approved invoices daily to identify and resolve any integration issues
Open and distribute incoming mail on a daily basis
General Duties
Ensure all tasks are completed with a high level of accuracy and attention to detail
Collaborate effectively with team members and other departments to support finance operations
What You Will Bring
We're seeking a detail-oriented and professional individual who brings the following skills and experience:
Demonstrated ability to uphold strict confidentiality and privacy standards
Strong customer-focused mindset with a commitment to service excellence
Excellent communication skills, with the ability to engage effectively across all levels of the organisation
Proficiency in Microsoft Office Suite, including Excel, Word, and Outlook
Working knowledge of at least two accounting or finance systems (experience with Greentree is highly advantageous)
Hands-on experience with electronic invoice processing
Familiarity with foreign currency invoices and transactions
Fluent in English, both written and verbal
Exceptional attention to detail and a high level of accuracy
Proven ability to manage competing priorities and meet strict deadlines
Capacity to work independently and manage a high-volume workload
Positive and proactive approach to both established and new tasks
Professional presentation and corporate demeanour
Alignment with Insignia's core values and policies, including the Clean Desk Policy
Why Join Us?
This is an exciting opportunity to join a high-performing team where your expertise will directly shape the financial strategy and success of our Superannuation division. You'll work in a collaborative environment with exposure to senior stakeholders and contribute to initiatives that make a real impact.
To Apply
Read more about why you should join our team .
Applicants will be required to provide evidence of their eligibility to work in Australia, and at a minimum be required to undertake police and basic credit checks as a condition of employment.
Please note that applications from agencies will not be considered at this time.
We acknowledge and celebrate the richness that individual differences bring to our team. If you need assistance or an adjustment during the application process, please reach out and let us know.
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