Studio Assistant

6 days ago

Melbourne, Victoria, Australia Aspect Personnel Full time

Varied administration and reception role
- Fantastic location, close to transport links
- Adobe Suite preferred

**The role**:
***
As a Studio Assistant, you will be
**responsible for providing excellent FOH service and assisting with HR and Event Planning.** This is a key role where you will build important internal and external relationships.

To be successful in this role, you must have a friendly and positive attitude with a flexible approach to ensure that the studio is running smoothly.

**Duties will include**:

- First point of call for the office - greeting guests and answering the phone
- Offer and provide refreshments to visitors.
- Manager office calendar and book meeting rooms
- Liaise with caterers
- Building/facilities maintenance
- Manage Studio inbox
- Mail/Courier Control
- Ordering office supplies (stationary, design suppliers, groceries, cleaning products)
- Travel Coordination for staff
- Event Coordination - internal events, fundraisers, presentation sessions
- Maintain office databases
- Ensure Reception area is clean and tidy
- Document creation, photocopying, filing
- Provide ad-hoc admin support to the wider business support team

**Skills and experience required**:

- Prior experience in Architecture/Design industry
- Previous **Receptionist/FOH/Studio Coordinator/Office Manager experience**:

- Adobe InDesign Experience is beneficial
- Experience working in a fast-paced environment.
- Excellent communicative skills
- Ability to organise and prioritise workload
- Strong collaboration skills and ability to liaise with staff at all levels

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