Finance Officer

Canberra Based
- Ongoing Fulltime
- Finance

**About the Branch**:
The Corporate Branch is responsible for delivering enabling services that support the effective and efficient operation of the agency and facilitates the agency's compliance with legislation, policies and guidelines as a non-corporate Commonwealth entity.

The Branch supports efficient resource management and corporate accountability through functions such as financial management, performance reporting, parliamentary services, procurement, facilities management and human resource management.

The branch also complements the scheme-focus of other agency divisions by facilitating strategic communications and client engagement through the agency's website and contact centre.

**About the Section**:
The Finance Section is led by the Chief Financial Officer, who reports directly to the Chief Operations Officer, Corporate Branch.

The section partners with the business to manage internal and external budgetary requirements, deliver flexible, agile and relevant financial information and advice to stakeholders, and provides products and services including budget management, external budgeting, financial statements, external reporting, monthly reporting, accounts processing, treasury and procurement advice.

The priorities of the section actively support the areas of focus in the Corporate Branch plan to deliver:

- Improved service delivery;
- Enhance agency capability through improved internal client experience; and
- Championing good administrative practice.

**Role responsibilities and duties**:
The APS5 Finance Officer is accountable under general direction to undertake moderately complex finance related activities and tasks within established procedures and guidance.

The key responsibilities of this position include:

- Ensure Rec Registry accounts receivable processing for the agency is completed within agreed business deadlines.
- Calculate and propose drawdowns and submit these to CMBS for approval by the Assistant Manager, Financial Operations and Reporting.
- Process and complete the administered and departmental payment runs.
- Preparation of monthly reconciliations for review by the senior finance officer; investigate and resolve discrepancies as identified. The monthly reconciliations to be completed include bank, employee and travel reconciliations - by the 10th working day of the month, including timesheets, salary clearing, clearing house and credit cards.
- Monitor and maintain traveller profiles in AOT, QBT and TechOne.
- Monitor the payment of travel allowances and ensure that relevant policies and requirements are adhered to.
- Monitor TechOne travel documents to ensure timely and accurate travel acquittals. This includes the monitoring of travel and credit card workflows to ensure transactions are correctly recorded in the general ledger.
- Liaise with travel providers and arrange international travel for staff, including obtaining quotes and making bookings, ensuring that required visas and official passports are obtained and ensuring that cash access to credit cards is available and maintain the passport register.
- Be the main point of contact within the agency for credit card and travel enquiries; Prepare and provide training to staff in relation to the use of credit cards and management of travel arrangements.
- Provide backup to the senior finance officer and financial accountant to assist with end of month and other processing.
- Other financial administrative tasks required by the section, as directed.

**Qualifications and experience**:
Tertiary qualifications in Accounting, Finance or equivalent academic specialisation are highly desirable. Prior experience in an accounts processing / procurement role in the public sector is essential. Prior TechOne experience is preferable but not essential.

The position requires a strong customer focus, sound communication abilities and interpersonal skills, supported by a sound working knowledge of financial, procurement and Whole of Government travel processes including management of payment cards.

The following competencies and attributes are considered important for the successful applicant:
1. Supports strategic direction: Identifies the relationship between organisational goals and operational tasks.

2. Achieves results: Identifies and uses resources wisely, makes effective use of individual and team capabilities and negotiates responsibility for work outcomes.

3. Supports productive working relationships: Builds and sustains positive relationships with team members, stakeholders and clients.

4. Displays personal drive and integrity: Engages with risk and shows personal courage, acknowledges mistakes and learns from them, and seeks guidance and advice when required.

5. Communicates with influence: Selects the most appropriate medium for conveying information and structures written and oral communication to ensure clarity.

**Applications will close 11:30pm, 23/10/202