Executive Assistants To Agency Senior Leaders
3 days ago
Our Executive Assistants comprise a small, dynamic team committed to delivering excellent customer service to the Office of National Intelligence (ONI) and broader National Intelligence Community (NIC).
Executive Assistants are vital to the success of our senior leadership team - serving as indispensable partners to their seniors and receiving strong support and recognition for their valuable contributions.
You will provide high-quality executive support, coordination and assistance to a member of the ONI senior leadership team, operating at the APS5 or APS6 classification.
We are seeking individuals with exceptional organisational skills, sound judgement and the ability to:
Thrive in dynamic, fast-paced environments, possessing a keen attention to detail while maintaining an awareness of the bigger picture
Enjoy working in a collaborative and friendly environment with team members who support one another and care about the broader agency
Demonstrate strong interpersonal and collaborative skills, with the ability to influence and engage across all levels of the organisation and government
Apply excellent analytical and problem-solving abilities to independently manage and deliver a diverse variety of tasks and initiatives
Uphold high levels of integrity and discretion when working with sensitive information.
The key duties of the position include
Organising seniors' commitments by managing workflows, meetings, diaries and calendars to ensure priorities and deadlines are met
Coordinating meetings, invitations, and visit logistics, including the preparation of relevant supporting materials
Managing forward work programs in close collaboration with the executive teams supporting the Director-General and Deputy Directors-Generals to align priorities and optimise seniors' time
Preparing various written communications, and managing documents and databases to ensure accurate, comprehensive and timely information
Coordinating travel arrangements with assistance from ONI's Business Support Unit, including preparing travel programs, agendas, bookings and expense acquittals
Developing and maintaining strong working relationships with a range of key internal and external stakeholders to optimise outcomes for ONI and senior leaders
Responding to general enquiries and conducting document and data analysis as required
Contributing to a range of project and administrative work as required to support the delivery of ONI work priorities.
Key Attributes
Our ideal candidate will have:
Previous executive support experience
Strong interpersonal skills, including the ability to liaise with government representatives at a high level, and develop and maintain a broad network of relevant contacts
Strong attention to detail, paired with exceptional organisation and time management skills
Sound judgment and the ability to manage competing priorities while working productively within a small, collaborative team
Lateral thinking and problem-solving skills, with the ability to design and implement workflow improvements
Adaptability and flexibility to accommodate changing needs of ONI seniors throughout the day.
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