Legal Personal Assistant

Want to do the best work of your life? Make your mark at Europe's leading entertainment brand. Our people make Sky a truly exciting and inclusive place to work - a place where you can be yourself and let your skills shine.

Want to do the best work of your life? With 24 million customers in 6 countries, make your mark at Europe's leading media and entertainment brand. A workplace where you can proudly be yourself; our people make Sky a truly exciting and inclusive place to work.

What you'll do:
The Legal PA role provides high quality secretarial and document production support in the most sustainable, effective, and efficient manner, to add real value and differentiate Sky from its competitors and, to support their manager and respective legal team to do the same.

The Legal PA is accountable for providing PA support to their manager and their respective teams, in addition to requests received into the Legal PA Pool.

General
- iManage - opening new matters
- UK and international travel bookings using the CWT travel booking system
- Ad-hoc diary management:

- Organise meetings using Microsoft Outlook/Condeco: sourcing rooms, arranging catering, visitor booking / meet and greet (when applicable)
- Book taxis; organise couriers:

- Raise payments using the ARIBA purchasing system: (PRs, BACs, CREs, FCRs & BTAs) and expenses; ordering stationery, flowers, mobile devices and IT equipment
- Ad-hoc queries - e.g. map of Osterley, contact information
- Logging Legal General spend, for centralised costs (training, ents, travel, subs and memberships) onto the Tracker
- Information requests required by DOL or General Counsel, requested via EA
- Updating Legal Documents e.g Org charts, Expenditure trackers, People Lists
- Managing Contractual Notices mailbox (training will be given)
- Photocopy, scan or print legal documents
- Update department expenditure spreadsheets using Microsoft Excel

Document Production & Processing
- Create, animate and update presentations using Microsoft PowerPoint
- Create letters
- Reformat documents, copy and pasting Word, Excel and PowerPoint documents into agreements
- Amend and stitch documents to create agreements (using Adobe Pro)
- Send stitched documents via DocuSign to multiple signatories
- File final documents and related correspondence to iManage
- Searching for, and sending out copies of final agreements to the business

New starter orientation
- Open and distribute incoming post
- Organise team away days and social events
- Attend team meetings
- Tracker documents

KEY APPLICATIONS REQUIRED
- Adobe Professional: Amend and stitch PDFs
- Excel (Intermediate): Create, amend and maintain budget spreadsheets using formulas, graphs and pivot tables
- Outlook (Advanced): Organise complex/recurring meetings
- PowerPoint (Intermediate): Create, amend and animate presentations
- SharePoint: Sharing documents / permissioning
- Teams & Webex: set up of internal/external audio and video calls
- Word (Advanced): Outlined numbering, creating/amending styles, track changes, headers, footers, footnotes, and endnotes

SKY APPLICATIONS (FULL TRAINING GIVEN)
- ARIBA Cloud / Buyer
- Condeco (eMeetings) - Sky's internal room booking system
- CWT travel booking portal
- DocuSign
- iManage
- Legal Front Door
- Sky Life / Workday: logging of annual leave and sickness records; change requests (DoL PA only)
- SPARK - Service Desk: web-based portal for ordering IT equipment / raising IT requests

RELATIONSHIPS AND SCOPE OF THIS ROLE ARE
- The manager
- PA Pool members, and the wider Legal Department
- ARIBA team and external suppliers
- Finance team
- IT Service Desk / TechES (Senior Manager IT Support)
- Mailroom and Courier departments

Key competencies
- Touch typing - 60wpm
- Team player
- Flexibility and adaptability
- Self-motivated
- Proactive, 'can do' attitude
- Focused
- Calm
- Patient
- Confidence to influence and negotiate effectively at all levels
- Excellent telephone manner
- Excellent time management skills; the ability to prioritise and multi-task
- Excellent organisational skills
- Diplomacy and discretion
- Punctuality
- Dependability and reliability

Key performance measurement tools
- Direct feedback (including 360 feedback)
- Personal Development Plan (PDP) and Review

Team Overview

Legal

As a team, we pursue the highest standards and demonstrate commitment, integrity and judgement. We exist to add real value by sustainably providing the highest quality business-focussed legal expertise that keeps Sky competitive. Through our work we help to bring better content and innovation to all of our customers, better connecting them to more of what they love. Our vision is to create the Legal team of the future, together - operating at the heart of Sky, famous for adding value.

The Rewards:
There's a reason people can't stop talking about #LifeAtSky. Our great range of rewards really are something special, here are just a few:

- Sky Q, for the TV you love all in one place
- A gen