Admin Assistant

Friendly, upbeat, social team | Discounted local coffee shops, gyms + more
- Bi-annual parties | Monthly Massages | Robust Wellbeing program
- Mentoring, training and real career progression pathways

As an Admin Assistant and be the backbone supporting three brilliant Owners Corporation Managers You'll play a key role in managing Owners Corporation operations—ensuring everything from common area maintenance to statutory compliance runs smoothly and efficiently.

**Responsibilities**:

- Assist a team of Owners Corporation Managers with various administrative tasks on a day to day basis.
- Compile and distribute information such as notices of meetings, agendas and minutes.
- Update ownership records following AGM's to ensure new data collected on attendance records is included in management software.
- At the direction of any of the OC Managers within the department, prepare and issue Notification of Breach of Owners Corporation rules in an efficient and timely manner.
- Prepare Meetings Kits which include Proxies, Apologies, Committee Nominations and attendance record sheet.
- Preparation of annual budgets for Owners Corporations and instigate or review the long-term maintenance forecast and the associated funds for the property. Approve accounts for the Owners Corporation and review financial statements at all quarterly committee meetings.

**About you**:

- Demonstrated experience in an administrative role with a proven ability to plan, organise and meet deadlines.
- Good, helpful and proactive working attitude.
- Ideally demonstrated experience in an Owners Corporation role including thorough knowledge of Owners Corporation statutory requirements is preferred, but not essential.
- High level of accuracy, demonstrate initiative and problem solving skills.
- Intermediate IT literacy, PropertyIQ - knowledge would be an advantage.
- Excellent communication skills, both written and verbal
- Flexibility, time management skills and the ability to work with minimum supervision.
- This position requires you to have a Drivers License and vehicle allowing you to travel between sites and complexes. The Junior Owners Corporation Manager will be required to attend meetings such as Owners Corporation Meetings and appointments which are regularly held outside of standard working hours, you will receive time in lieu.

**Why MICM**:
Successfully operating for over 30 years, we are the premier Real Estate Agents for inner city apartment living in Melbourne, offering a full service delivery of sales, leasing, property management, owners corporation and insurance. Our culture of innovation and collaboration provides the ideal platform for you to develop your skills and take your career to the next level.
- Be part of a leading real estate brand in Melbourne's CBD.
- Clear or open career progression pathways from this role, it's really up to you
- Work with an experienced, highly skilled, and approachable team and manager.
- Enjoy our robust Wellbeing Program: monthly corporate massages, discounts to local coffee shops in the area, discounts to a local gym, St Ali Coffee in house, EAP support and flu shots provided.
- Participate in our Reward and Recognition program with monthly Values & Customer Service awards.
- Join in on social events: EOFY party, Christmas celebrations, team-building events, and our annual charity gala.
- Working in a great team, who work hard but don't take things TOO seriously, love to have a laugh and celebrate the wins.

**If this sounds like you, please click the 'Apply' button**
- You must be legally permitted to work in Australia to be eligible for this role. Successful applicants will be required to complete a background check (including criminal history) before starting the job. Applications from agencies won't be considered._