Event Planning Coordinator Taronga Zoo

4 days ago

Sydney, New South Wales, Australia Trippas White Group Full time

**Event Planning Coordinator**

**Taronga Zoo**

**About Us**

Events at Taronga Zoo's venue spaces have breathtaking views across the Sydney Opera House and the Harbour Bridge making it Sydney's most sought-after event space. Not to mention the amazing sunset views of the Sydney city's skyline as a backdrop to your special occasion.

**The Company**

Trippas White Group is a leader in the hospitality industry, managing a portfolio of iconic event venues, restaurants, and bars, across Australia. Our premium venues include Sydney Opera House, Centennial Homestead, Botanic House and Terrace in the Botanic Gardens, Infinity, Bar 83, The Australian War Memorial and Mary Maes Brisbane Powerhouse. With over twenty years of experience, Trippas White have built a reputation for delivering premium quality food and beverage for all styles of events from conferences, product launches and gala dinners to weddings, cocktail parties, and intimate celebrations. At Trippas we employ a team of dedicated and experienced event professionals who deliver exceptional weddings and milestone celebrations for our clients.

**The Opportunity**

We are seeking an experienced and motivated Event Planning Coordinator for the stunning Taronga Zoo precinct.

**To ensure your success in this role, you will have**:

- Minimum 2 years experience in a similar role.
- Attention to detail and ability to think and plan ahead.
- Proven success coordinating corporate and social events.
- Excellent client management and relationship development skills.
- An operational mindset for event planning, client and supplier management, bump in, event execution, bump out and post event administration.
- Experience in managing, organising and coordinating site visits.
- Outstanding time management and strong multi-tasking skills.
- Be able to form part of a team and communicate effectively.
- Love of events and hospitality

**K**ey Responsibilities**
- Ensure needs of the venue client and both internal and external stakeholders are achieved in a professional, courteous and efficient manner.
- Assist the wider event team with administration tasks such as development of event agreements, processing payments, updating event orders, creation of floor plans etc.
- Co-ordinate the management of events including timelines, event logistics, planning and instruction.
- Consistently meet customer satisfaction targets to generate repeat business, referral and positive word of mouth.
- Ensure that all appropriate event documentation is prepared including, event run sheets, any commentary and instructions.
- Ensure all financial management reporting is conducted as per company policy including prepayments, invoicing and client satisfaction evaluation.
- Coordinate and/or lead pre-events briefings with key internal stakeholders.
- Post event client follow up

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