Finance & Administration Coordinator

1 week ago

Sydney, New South Wales, Australia Blue Jam Full time

About the Business
An established and growing business in the sustainable infrastructure and construction industry is looking for a Finance & Administration Coordinator to support their continued growth.
The organisation is entering an exciting period of growth and is at the forefront of innovative, practical solutions for the built environment.
Their focus on delivering real results has them perfectly positioned to accelerate into this next stage of success.
About the Role
Based at the company's Wingfield office, this permanent, full-time role is central to the day to day financial, administrative, and operational running of the business.
Reporting directly to the Managing Director and working closely with external accountants and advisors, you'll ensure compliance, keep financial processes on track, and provide hands on support across administration, logistics, procurement, and supplier management.
Key Responsibilities
Manage accounts payable/receivable, fortnightly payroll, and general financial tasks in Xero
Liaise with external accountants, suppliers, and government authorities to ensure compliance and timely reporting.
Assist with compliance, ATO reporting, BAS and similar obligations
Support budgeting and financial tracking for projects, including grant and contract requirements
Oversee office administration, including procurement, managing email accounts, supplier liaison, and contract registers
Ensure insurances are current and aligned with contractual needs
Coordinate onboarding logistics for new staff, including IT and system access
Liaise with IT providers and manage software licences (Xero, BCI, Autocad, Felix)
Support domestic and international freight and logistics requirements
Contribute to improving and documenting internal processes and systems
About You
Organised, reliable, and able to take ownership of tasks from start to finish
Proactive and adaptable, with excellent attention to detail
Confident working across a broad mix of finance, admin, and operational tasks
Comfortable in a 100% office-based role, thriving in a collaborative, hands-on environment
Tech savvy, with confidence using software platforms and liaising with IT support
Professional and discreet when handling financial and commercial information
Practical, team oriented, and willing to step in to support business needs beyond a strict job description
Confident communicator who can build relationships across internal and external stakeholders
What's on Offer
A varied and pivotal role in a growing organisation with real responsibility and impact
Opportunity to be part of a business that's making a tangible difference in the sustainable infrastructure space
The opportunity to work closely with senior leadership and external advisors
A stable, office-based environment in Wingfield, South Australia
Competitive remuneration, aligned with skills and experience
Job Details
If you're looking for a role where you can combine financial oversight, administration, and operational support, while keeping a dynamic business running smoothly, we'd love to hear from you.
Insights
Unlock job insights
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