Paralegal Coordinator

**Job no**: 495244

**Work type**: Permanent - Full time

**Location**: Melbourne, Sydney

**Categories**: Paralegals

**About Allens**

Allens is a leading international law firm with a proud 200-year heritage of shaping the future for our clients, our people and the communities in which we work. From playing a pioneering role in the development of legislation and regulatory frameworks in the Asian region, to acting on numerous 'firsts' across a range of industry and community issues, it is in our DNA to make a difference and help shape what our world looks like. Our alliance with Linklaters connects our clients and teams with an international network of legal leaders that spans 41 offices in 26 countries.

We value personal growth and career progression equally. Through our in-depth career coaching, focus on innovation, and international secondment program, we aim to create future leaders in the legal industry.

**Your role**

At Allens, our teams are also specialists in their field, using their unique knowledge and expertise to solve critical client and business challenges. Our Integrated Legal Solutions (ILS) Team's purpose is to deliver market leading and cost-effective data management, analysis and review solutions in support of Allens' disputes, investigations and transaction matters and to clients directly.

You'll be based in our Sydney or Melbourne office, managing and coordinating our national pool of 90+ casual Paralegals who work within the ILS Team and provide assistance to all Practice Groups. Some of your responsibilities will include:

- Assisting the Head of Paralegal & Business Services to implement strategies to support the broader Paralegal pool framework.
- Leading or co-leading strategic initiatives.
- Supervising and allocating daily paralegal work requests in a cost effective and timely manner.
- Liaising with partners, lawyers and others to allocate paralegals to teams and matters.
- Ensuring paralegals are engaged in their roles, completing interesting work, and enjoying their time at the firm.
- Developing the profile of the Paralegal Coordinator and the Paralegal Pool through business development endeavours, presentations, and internal communications.
- Maintaining adequate paralegal staffing levels and assisting the Head of Paralegal & Business Services and our Early Careers team with recruitment.
- Maintaining adequate records of paralegal time recording and any performance issues.
- Ensuring that any agreed national standards and procedures are implemented in relation to the paralegals employed by the firm.

This is a permanent, full-time opportunity however flexibility matters at Allens, so if you are seeking hybrid working or are looking for flexibility in your work, we would be happy to discuss what arrangements would work best for you.

**About you**

You will have:

- Experience working as a paralegal and leading teams in a law firm environment
- Excellent staff supervision skills.
- A passion for process improvement and creating positive career experiences for your team and others.
- Exceptional organisational skills and the ability to juggle multiple priorities in a fast paced environment.
- Legal technology experience, especially in litigation eDiscovery or corporate due diligence is highly desirable.
- Strong interpersonal skills with demonstrated ability to build relationships with people at all levels of an organisation.
- Excellent written and verbal communication and interpersonal skills with the ability to motivate teams.
- A desire to learn, grow, network, mentor others

**Your development**

In joining Allens, you will receive unparalleled learning and development opportunities. You will be challenged, supported and guided as you learn and develop, and will be encouraged to grow. We foster greatness, and will coach and support you to meet your goals and aspirations.

Our unique Career Deal allows you to take control of your career and provides a transparent approach to career development. Our international alliance with Linklaters means we are able to support secondments all over the world.

**Our perks**

Our benefits include:

- **Financial**: market competitive fixed remuneration; salary continuance insurance, employee recruitment referral program, discounts at hundreds of suppliers including retail outlets, health and travel insurance, charity matched funding program.
- **Health and wellbeing**: fully subsidised gym memberships, annual flu vaccinations, skin checks, in-house snacks and catered meals, subsidised sporting and social activities, emergency childcare, Employee Assistance Program including confidential counselling, wellbeing coaching and financial coaching for employees and their families and regular wellbeing sessions with our in-house consulting Psychologist.
- **Flexibility**: hybrid and flexible working arrangements to support you in your work and life commitments and passions, equipment to support working from home.
- **Leave**: ability t