Buyer Administrative Assistant

At Petal & Pup, we believe that life is a vibrant tapestry woven with threads of joy, friendship, and shared experiences. We celebrate the power of community – the laughter shared with girlfriends, the unwavering support of family, and the uplifting spirit that arises when we as women come together.
Founded in Australia and deeply rooted in its laid-back, open-minded and optimistic culture, we embrace this vibrant spirit. With bold colors, playful prints, and effortless silhouettes that radiate femininity and confidence, our collections are designed to make you feel good, both inside and out, and encourage you to immerse yourself in our no-worries attitude and live life to the fullest.
We want to help you celebrate every moment – the spontaneous picnics, those rooftop cocktails, your friend's engagement party, or a cozy bonfire night. We encourage you to step outside, say 'yes' to that experience, and savor every precious moment, just like we do in Australia.
About the Role
As a Buyer Administrative Assistant, you will help assist the buying team in the day-to-day operational tasks. You will own the management of purchase orders, PO statuses, and general system hygiene. The Buyer Admin Assistant's role is to improve upon the entire buying process.
Responsibilities
Ensure completion of required administrative tasks related to buying (writing purchase orders, new item set-up, pricing worksheets, PO tracking, etc.)
Build data analytical skills and maintain data integrity across the system (i.e., Shopify, Inventory Planner, NetSuite, and any proprietary tools built in Microsoft Excel and/or Google Sheets)
Maintain reports and tools, as needed by the merchandising team
Monitor deliveries, including late deliveries, incorrect/partial deliveries, and incorrect invoices
Help with campaign collection lifecycle
Assist in building a collection line list for monthly Marketing stories
Aid buyers in assorting and tracking products until Marketing handoff
Help with quarterly projects for the merchandising team (ex: Hindsights)
Work with the Warehouse team to pull any TOP samples missing for Ecommerce shoots
Plan and prioritise workload to meet deadlines and increase efficiency
Perform general administrative duties for the merchandising team as needed
Build and maintain strong relationships with suppliers
Ensure completion of required administrative tasks related to buying
Help manage the TOP sample process and ensure items are described and passed over to marketing in a timely manner
Preparation of new arrivals, including product descriptions, tagging and sub-category tagging for both regions
Ensure that the product description page is free of errors and up to current Petal & Pup standards.
Qualifications
6-12 months experience in a similar position
Encourage a strong team spirit between all departments of the business through regular communication
Build and maintain a strong professional relationship with the merchandising team
Build and maintain a professional relationship with all suppliers
Maintain a close working relationship with the finance and operations team to ensure correct inventory and fast responses to invoicing/product issues
Knowledge of Excel and Google Sheets
Outstanding communication skills
Strong detail orientation and thoroughness
High degree of flexibility and initiative
Benefits
Flexible Scheduling & Rostering Practices - We Work Around Your Availability (Unless Noted)
Amazing Employee Discount Program (50%)
Company Paid Employee Assistance & Mental Health Plans (EAP)
Individual & Team Based Leadership Development Programs
Positive Company Culture that Celebrates both Personal & Company Milestones
Petal & Pup offers you the chance to make a daily impact on a global business. We look forward to meeting you
#Petal&Pup #Petal&PupCareers #akaBrands #akaYourCareer
Petal & Pup Pty., Ltd. is an Equal Opportunity Employer (EOE). We're committed to a diverse and inclusive workplace and encourage applicants from all walks of life. Come join us, different makes us better.
If you need assistance or accommodation during the hiring process due to a disability, please contact us at Please note that we do not respond to application inquiries or resume submissions via this email address.
Principals Only - No Agencies Please.
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