Receptionist - Full Time

5 days ago

Melbourne, Victoria, Australia Ballards Solicitors Full time

Ballards Solicitors is looking for an experienced full time (Monday to Friday 8.30 am to 5.00 pm) Legal Receptionist to join the team commencing as soon as possible.

We are located in the South Eastern Suburbs close to public transport and Knox City Shopping Centre.

**Duties/Responsibilities**
- Answering and directing incoming calls and queries in a professional and courteous manner, transferring calls, taking messages;
- Greeting clients;
- Handling enquiries;
- Keeping the reception area and Meeting rooms tidy;
- Make and amend appointments;
- Collecting, processing and posting mail daily;
- Office Banking;
- Deed management;
- Opening and closing files;
- Sourcing, purchasing and stock control of office stationery and supplies;
- Update the system with client information;
- Data entry;
- Some secretarial work and other general office duties;
- Assist with administration duties;
- All further administrative duties including creation/collation of documents, filing, scanning and other ad-hoc duties;
**Skills and Experience**
- Previous experience in a receptionist/administrative support role required;
- Computer literate at intermediate-advanced level including knowledge of MS office and internet;
- Practice Evolve experience preferred but not essential;
- Have an excellent telephone manner, communication skills and customer service;
- Have discretion in relation to confidential information;
- Be able to multitask and prioritise workloads, meet deadlines and manage a busy and varied workload in a busy professional environment;
- Ability to work within a team and autonomously;
- Ability to take initiative in problem solving and in exercising judgement;
- Approachable and outgoing personality;
- Able to learn new skills quickly; and
- Willingness to learn and develop.

**Salary**
- Legal Services Award
- Commensurate with Experience

**Salary**: $52,218.74 per year

Schedule:

- Monday to Friday

**Experience**:

- Receptionist/Administration: 2 years (required)

Work Authorisation:

- Australia (required)

Work Location: In person

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