Executive Legal Secretary

1 week ago

Brisbane, Queensland, Australia Public Trust Office Full time

About the role
The position operates within the Administrative Support Group of the Legal Services Sub-Program, which provides legal services and authoritative high quality advice to support the work of the Public Trust Office. Your specific role will be to provide high quality and timely executive secretarial support to the Official Solicitor, Corporate Legal Services and Official Solicitor, Customer Legal Services. The role is required to assist in the supervision of a small group of administrative secretarial staff, and reports directly to the Manager Legal Administrative Support.
Key responsibilities
As an Executive Legal Secretary you will be required to perform some or all of the following:

- Provide legal executive secretarial support to the teams within the Official Solicitor, Corporate Legal Services and Official Solicitor, Customer Legal Services.
- Liaise with various levels of management, the general public, senior executives from public and private organisations on a wide range of issues, take follow-up action where necessary, and report as required.
- Correspondence and file management on behalf of the appropriate Official Solicitor and lawyers, including determining action required on correspondence, drafting responses, maintaining a filing system and recording the flow of papers, as necessary.
- Maintain and monitor appointment schedules including coordinating travel arrangements.
- Screen incoming telephone calls and redirect where necessary. - Arrange meetings, conferences and other functions and take minutes, when appropriate.
- Assist in the coordination of relevant information systems (e.g. Affinity) and software e.g. Microsoft Office and Content Manager
- Assist with supervision of secretarial and administrative support staff in conjunction with the Executive Legal Assistant and Manager Legal Administrative Support.

How to apply
If you are interested in working with us, please provide the following information to help us assess your suitability:
*
- Your current resume, including a comprehensive employment history and any relevant qualifications and professional certifications you hold.
- A cover letter (no more than two pages) outlining recent examples of your ability to demonstrate the 'Key capabilities' required to perform the 'Key responsibilities' of the role, as outlined above.
- Contact details for two referees. At least one referee should have thorough knowledge of your conduct and performance within the previous two years. If you are a current or previous public service employee, please nominate a referee who can report on your public service employment.
- Details of any visa conditions if you are not an Australian citizen or do not have permanent residency status.This work is licensed under a Creative Commons Attribution 3.0 Australia License.

  • Executive Legal Secretary

    1 week ago

    Brisbane, Queensland, Australia Department of Justice Full time $80,000 - $105,000 per year

    As an Executive Legal Secretary, you will provide high quality and timely executive legal secretarial and administrative support to the Assistant Crown Solicitor and Government Insurance and Risk Team. You will also supervise the team's other legal secretaries to ensure that quality services are provided, and resources are effectively utilised within the...

  • Legal Secretary

    5 days ago

    Brisbane, Queensland, Australia Kaleidoscope Legal Full time

    Encouraged to take initiative- Enjoy recognition for your hard work- Great team culture**The Firm**A proudly independent commercial and insurance Australian law firm that works closely with their clients throughout Australia and internationally. Our client is a leader when it comes to devising innovative ways of improving their clients' experiences.**The...

  • Legal Secretary

    3 days ago

    Brisbane, Queensland, Australia Kaleidoscope Legal Full time

    Encouraged to take initiative- Enjoy recognition for your hard work- Great team culture**The Firm**A proudly independent commercial and insurance Australian law firm that works closely with their clients throughout Australia and internationally. Our client is a leader when it comes to devising innovative ways of improving their clients' experiences.**The...

  • Legal Executive Assistant

    1 week ago

    Brisbane, Queensland, Australia Kaleidoscope Legal Full time

    Strong Funds Management Practice- Close-knit team- Work 1:1 with a Senior PartnerWorking with a reputable law firm located in the heart of the Brisbane CBD, we are looking for an experienced legal executive assistant to support a Senior Partner in their award-winning funds management team.Duties in this role will include:- Word processing- Digital dictation-...

  • Legal Secretary

    1 week ago

    Brisbane, Queensland, Australia Kaleidoscope Legal Full time

    Develop your career in a well regarded property team- Great team environment- Strong resources & training available**The Firm**This leading national law firm has regularly been awarded Law Firm of the Year and continues to be a well sought after employer in the industry. Offering a high level of service to rival top tier firms, they offer a strong balance of...

  • Executive Legal Secretary

    1 week ago

    Brisbane, Queensland, Australia Queensland Government Full time $80,000 - $120,000 per year

    *About the role As Executive Legal Secretary, you will play a key role in supporting the Office of the Official Solicitor by delivering high-level secretarial expertise and helping ensure timely legal advice. You will also contribute to team leadership under the guidance of the Legal Administrative Support Manager. This is a permanent opportunity, based in...

  • Conveyancing Legal Secretary

    2 weeks ago

    Brisbane, Queensland, Australia QED Legal LLP Full time

    I'm working with a great law firm in Gillingham who are looking for a Conveyancing Legal Secretary. This flexible role (full-time or part-time) is ideal for someone who's organised and efficient, and looking to provide vital secretarial support to a busy conveyancing team.Key Responsibilities:Audio typing of legal documents and correspondence.Arranging...

  • Personal Injury Legal Secretary

    1 week ago

    Brisbane, Queensland, Australia legal eagles Full time $60,000 - $80,000 per year

    Well-regarded specialist PI firm with great culture. Brisbane CBD location. Be genuinely appreciated for your efforts. The Firm Our client is a well established and highly regarded mid-tier personal injuries law firm with offices throughout Australia. Their Brisbane CBD office boasts approachable Partners and a down to earth working environment. The Role ...

  • Legal Secretary

    1 week ago

    Brisbane, Queensland, Australia legal eagles Full time $95,000 per year

    Provide day to day legal administrative support to 2 lovely Corporate and Commercial Law Partners and their small team | WFH 1 day a week | National CBD Law Firm The Client Our client is a progressive national law firm located in the Brisbane CBD with a positive and supportive culture. They offer 1 day per week work from home. The firm boasts stunning,...

  • Legal Secretary- Litigation

    1 week ago

    Brisbane, Queensland, Australia Kaleidoscope Legal Full time

    Great salary on offer- Enjoy open communication- Join a friendly team environment**The Firm**Our client is a leading National Law Firm located in the Brisbane CBD. The team is known to be friendly and supportive with a client focused approach. They are proud of their fun working culture.**The Role**This fast-paced and busy dispute resolution and litigation...