Corporate Receptionist
1 week ago
**SYDNEY - CBD**
**THE OPPORTUNITY**
We have an exciting opportunity for a service-oriented corporate receptionist to join our Sydney team on a permanent basis. As the 'face' of the firm you'' provide prompt, efficient and courteous service to the firms clients, partners and staff.
- Receive clients, partners and staff in a professional manner, promptly advising relevant parties of their arrival and direction to the allocated rooms.
- Operate the computer-based booking system and confirm all bookings i.e. catering, audio visual equipment and room facilities in line with standards and procedures.
- Liaise with Client Services team to coordinate and manage food, beverage and set up requirements for meetings and events.
- Maintain reception area tidiness and ensure adequate promotional material is on display at all times. Ensure reception area is maintained to highest standard.
- Liaise with Facilities and Client Services teams to ensure maintenance, after-hours air conditioning, after-hours access and cleaning requests are confirmed.
- Manage and coordinate internal staff and third-party events
This is a full-time, 35 hours per week role with occasional overtime required (for events). Our reception hours of operation are 8:00 am to 5.30 pm.
**SKILLS, EXPERIENCE AND QUALIFICATIONS**
To be successful in this role, you will have excellent composure with the ability to prioritise and problem solve under pressure.
You'll also have:
- Premium hotel, corporate reception, retail, hospitality, or customer services experience.
- Microsoft office suite experience
- Experience in utilising computerised booking systems eg; Manhattan Space Scheduling Software.
**GROUP / TEAM**
Office Operations
**GROUP / TEAM DESCRIPTION**
Our Office Operations function plays a central role in managing our working environment and the services within it, so that practice areas can serve their clients to the best of their ability. That goes beyond just ensuring that professionals have the client-facing and office services and equipment they need. It's about ensuring that every space around our global network serves its purpose effectively, whether that's an office, a breakout area or a conference room.
The team also makes sure that all-important legal documents are where they need to be through the mailroom and courier services, as well as overseeing document archival and retrieval. Our Office Operations function includes Procurement, Building Operations, Document Production, Business Continuity and Client Services & Travel teams.
**ROLE TYPE**
Business Services
**CONTRACT TYPE**
Permanent
**WORKING PATTERN**
Full Time
**DIVERSITY & INCLUSION**
At Herbert Smith Freehills you will be part of a diverse, innovative culture where high performance, client focus and highly engaged people are our differentiator. People at our firm come from a range of backgrounds and bring a wide variety of experiences and perspectives to their work with us. We strive to ensure that our inclusive environment means you feel valued and able to perform at your best by being your authentic self at work. We know that our future success not only depends on being innovative and progressive in the changing legal market but, most importantly, on our people feeling highly engaged in meaningful work.
We understand that you have commitments and personal interests outside of work and we strive to create a working environment based on mutual trust and respect, in which you can perform at your best whilst maintaining sustainable balance across your life.
Herbert Smith Freehills
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