Office Administrative Assistant

1 week ago

Brisbane, Queensland, Australia Fix Network Full time

**Ready to start a high-speed career with Fix Network ?**

Buckle up, **Fix Network** is on the fast line, and we're looking for new talents who love to hit the accelerator At **Fix Network**, we're building highways of connections If you're passionate about customer service, you have ability to self-manage priorities and you want to take your career to the next level you might just be the pilot we're looking for as our next** Office Administrative Assistant.**

The Office Administrative Assistant will be one of the most important people in the office and a key lynchpin in ensuring an effective and efficiently run business. This broad aspect role provides a diverse and engaging experience with personal and professional development opportunities as the business grows.

**Your responsibilities as an Office Administrative Assistant** **at Fix Network**:

- Provide administrative support to the business.
- Provide administrative support and customer service to Fix Auto and Novus franchisees nationally.
- Act as first point of contact from customers with issues or concerns, resolve where possible or refer to management for support where needed.
- Process product sales internally and externally including inventory management and distribution.
- Support Finance department where required with processing invoices, quotes and payments
- Creating New files and records. Classification and compilation of files, such as financial statements.
- Maintaining computer-based records management.
- Arranging travel bookings and itineraries, organising internal meetings, establishing and maintaining reference and contact systems.
- Coordinating Fix Auto and Novus Glass Hub and online boutique.
- Allocating jobs, seeking authorisations within insurance and fleet companies.
- Collect and compile job authorisations to request and process payment.
- Keeping all files and records up to date.
- Preparation of conference rooms before and after events / meetings / conferences (preparation of desks and screens, preparation of snacks or dinners in case of group meetings, among others).
- Opening and closing of the office.
- Opening and distribution of the mail to the person (s) concerned.
- Coordinate the purchase of supplies and food (hygienic supplies, office supplies, ink and meals, meetings and / or training).
- Ensure common areas are well maintained.
- Coordinate the management of the building with regard to housekeeping, repairs and other subcontractors.
- Manage keys and access codes upon arrival or departure of for employees
- Secondary School Diploma required.
- 1-3 years' experience in an administrative role preferred.
- Knowledge of office procedures and practices.
- Proficient with Microsoft Office Suite (Outlook, Word, Excel, Power Point) and learning online platforms and systems
- Proven organizational and time management skills.

**Why Fix Network?**

**Step on the gas and explore the exciting daily life of an Office Administrative Assistant at Fix Network, where every day is a real racetrack **

**Experience**: Required
- 1 - 3 years: 1-3 years' experience in an administrative role preferred

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