Executive Assistant To The Gm, Shes
2 days ago
CPB Contractors is a leading international construction company and a member of the CIMIC Group.
We combine the construction track record and expertise formerly delivered by Leighton Contractors and Thiess, including the people and projects of Leighton Asia.
In conjunction with our clients and partners, CPB Contractors is delivering important and iconic projects across all key sectors of the construction industry, offering significant and diverse work opportunities.
We are building on our strong foundations to create a successful and sustainable future.
Safely delivering next-generation infrastructure that better connects people and transforms communities is at the heart of what we do.
The Opportunity
We are seeking a highly capable Executive Assistant (EA) to join our team in Brisbane, supporting the General Manager, SHES, and contributing to the smooth and effective operation of the broader SHES team.
This role goes beyond traditional EA support — it requires managing complex schedules, coordinating high-level communications, and proactively ensuring the SHES team runs efficiently.
You'll play a key role in enabling strategic and operational outcomes through exceptional administrative and organisational support.
Key Responsibilities
Executive Support: Manage and prioritise correspondence, emails, and phone calls; provide high-level diary management and scheduling support; coordinate meetings, agendas, and follow-ups; support SHES Board reporting; organise domestic and international travel and accommodation.
Team Operations: Support daily team operations through proactive administration; track milestone deadlines and assist with planning and delivery of initiatives; maintain effective filing and archiving systems with confidentiality; administer financial processes including expense tracking and invoice coordination.
Communication & Coordination: Prepare and format presentations, reports, and communications; liaise with stakeholders; organise internal and external events, workshops, and conferences.
Personal Organisation & Initiative: Plan and schedule work to meet deadlines; anticipate needs; demonstrate initiative in resolving administrative challenges.
Our Requirements
Secretarial or business administration qualifications
Advanced Microsoft Word, PowerPoint, and Excel skills
Significant experience in a similar role, preferably in Construction or related industry
Extensive experience as a personal assistant to senior management
Ability to handle sensitive and confidential issues
Ability to meet deadlines and manage conflicting priorities in a high-volume environment
We particularly welcome applications from Indigenous Peoples, women, the LGBTQIA+ community, mature workers, Veterans, people with disabilities, and those from diverse cultural backgrounds.
CPB Contractors is proud to hold the Workplace Gender Equality Agency (WGEA) Citation - Employer of Choice for Gender Equality.
We offer a rewarding career supporting your development and training, opportunities across construction sectors, competitive remuneration, benefits including health and wellbeing programs, flexible work arrangements, and a culture valuing diversity and innovation.
Please note:This role is sourced directly through CPB Contractors; we do not accept applications via external agencies.
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