Aps4/5 Executive And Administration Assistant

1 week ago

Canberra, ACT, Australia Onpoint 365 Full time

Located in Canberra
- ASAP start
- Initial 12 month contract with a possible 12 month extension

**APS4/5 Executive and Administration Assistant**
- **Located in Canberra**:

- **ASAP start**:

- **Initial 12 month contract with a possible 12 month extension**

Our Federal Government client is seeking an
**APS4/5 Executive and Administration Assistant** who can report directly to the Assistant Secretary.

**About the role**:

- Prepare meeting materials for the Assistant Secretary.
- Coordinate and ensure the timely action of branch PDMS items.
- Assist with the management of the Office inbox, including tracking and reporting of requests, prioritisation of complex and sensitive items and escalation of urgent matters.
- Manage travel and associated requirements for the Assistant Secretary and branch.
- Manage credit card reconciliation for the Assistant Secretary.
- Assist with organising branch planning day events.
- Develop appropriate systems, procedures and controls to enhance the accuracy, timeliness and presentation of workflow within the branch.
- Assist with coordinating branch/divisional administrative tasks (e.g. phone lists, leave register, property and accommodation).
- Prepare and/or quality assuring general correspondence in accordance with departmental guidelines.
- Ad hoc duties as required by the Agency.

**Ideally, you will have**:

- Demonstrated attention to detail
- Strong communication and stakeholder engagement skills.
- Executive Assistant experience is highly desired however is not essential.

**How to apply**:
Applications received after submission may be considered for similar roles.

If this job isn't quite right for you but you are looking for a new position, please contact us for a confidential discussion on your career.

**Reference: 1322492

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