Manager, Corporate Secretarial Ii

Corporate Secretarial Manager
Sydney
Monday - Friday, 9.00am - 6.00pm
Hybrid
Intro:
This is a client facing role. The Manager II shall lead, coordinate, supervise company secretarial services to our key clients, ensure the quality of work and maintain good relationship with the clients. The Manage II shall also attend board meetings in person (including preparation of minutes) and work closely with the team on the other daily activities for all company secretarial related matters, including company formation, maintaining governance structures, completing statutory filings, and non-statutory and compliance related matters.
Some of the things you'll be doing:
Client Management and Client Service
Actively communicate with clients/service providers/3rd parties on client services to maintain quality services and strengthen the relationship with all parties
Provide excellent services to clients by addressing their inquiries promptly and professionally
Oversees all requested tasks and responsible for a portfolio of clients, handling a wide range of company secretarial related duties including but not limited to
Incorporation and deregistration of companies
Preparation of minutes, resolutions and attending client meetings
Updating and maintaining statutory filings and corporate records
Changing in shareholdings and directorships
Responsible for a certain number of complex requests directly and delegates the operational work to the team
Provide advisory service to clients on company secretarial matters
Handle non statutory matters such as due diligence on clients and opening of bank accounts, etc.
Ensure timely billing of account through correct time writing and support cash collection
Business Development
Identify potential cross selling opportunity by developing and maintaining a good relationship with existing clients, both locally and internationally
Contribute to product/market development, together with Business Development
Compliance
Gather the necessary KYC documents for internal onboarding processes and periodic reviews
Assist in the periodic compliance review of companies and trusts, ensuring adherence to all relevant frameworks and regulatory requirements
Monitor the overall set-up/acceptance process of new clients
Actively monitor transaction of the companies in the portfolio
Monitor and ensure progress of internal compliance obligations of the team to be reported to local/ group compliance on a regular basis
Ensure compliance with up-to-date legal and regulatory standards, as well as internal compliance monitoring procedures
Team Management
Supervise, guide and support the team to provide professional company secretarial services to clients
Coach and mentor team members on performance and enhance the company secretarial practical skills in the team
Provide technical training and share knowledge to team members
Actively review and improve existing policies and procedures where necessary, as well as implement any relevant new task-based procedures for team
What technical skills, experience, and qualifications do you need?
Qualification in Corporate Governance or diploma/degree in related disciplines (law, accounting, business and finance)
Practicing Chartered Secretary qualification with ICSA is preferred
Minimum 8 years of relevant experience in a similar position, preferably in a legal, corporate secretarial or financial services environment, and a minimum of 2 years demonstrated management experience
Solid client facing experience including managing regional client relationship and attending board meetings in person and preparing board minutes
Acute understanding and passion of corporate management services
Meticulous individual with strong sense of responsibility, pro-active client servicing aptitude and a commercial acumen in managing a portfolio of clients
Strong communication skills, with the ability to manage multiple tasks efficiently and within deadlines
Excellent time management skills, attention to detail, and the ability to prioritize and execute tasks effectively
Fluent in both English both verbal and written
A good team player, keen to learn, able to adapt in new challenges and with excellent communication skills
Positive working attitude, fast learning, flexible
Actively contribute and identify opportunity to the development and implementation of procedures and controls and implementing process improvement as necessary
Proactive and able to work independently as well a part of a team
Candidates who are Immediately available will be preferred
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