Daily Organiser/Administration

Location: Melbourne | Eastern Metropolitan

Job type: Part time / From 28/01/2025

Organisation: Schools (Government)

**Salary**: Salary not specified

Occupation: Administration/Secretarial

Reference: 1448025

**Role**:
Range 3 is distinguished by the introduction of management responsibility and accountability for the delivery of professional support services. The role will usually impact beyond the work area or professional field. It seeks to gain cooperation of other staff members or members of the school community to achieve specific objectives, such as in school administration, operations or educational programs.

Direction on targets and goals is provided but the position will have some degree of latitude in determining how they are achieved. This latitude will generally be limited by standard procedures and school policy. Deviation from standard procedures and school policy will require guidance and direction from senior management.

The provision of business management responsibilities becomes a feature at range 3. Management of staff to achieve the expected outcomes is a key responsibility. Staff management issues will be resolved with mínimal reference to senior management, although guidance will be required in more complex cases. Senior management will be provided with timely reports and advice, although this will generally be confined to matters relating to the immediate work area, service provision or educational program and is unlikely to impact substantially on whole of school operations.

This is the minimum range for positions that carry a mandatory qualification requirement of not less than four years. Professional student support positions become a feature at range 3 (e.g. therapists, psychologists) where standard professional services are delivered. Professional support and guidance will be close at hand and deviation from standard procedures and school policy will require guidance and direction from senior management.

An education support class position supports the educational services being provided to students, but must not include duties of teaching as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor. Supervision of students cannot be required except where it is an integral part of the employee¿s position or involves supervision of students individually or in small groups, in controlled circumstances, where the responsibility for students remains clearly with a teacher.

**Responsibilities**:
**Hours of attendance**:
It is not expected that these tasks will require a full 26 hours of work per week. The remaining hours will be allocated to providing administrative support. Start/Finish time negotiable, daily attendance required.

**Role**
- Ensure the smooth operation of the school day by managing the absentee phone line and engaging local and agency CRTs for absent teaching staff. Forward plan replacement staff for upcoming weeks and planned leave absences
- Communicate the daily bulletin to all staff daily by 7:45am via Compass
- Inducting CRT's and SLP staff to ensure that they have an awareness of all school policies and the schools environment, timesheet entry process, access to Compass for roll marking and monitoring their performance to ensure they fulfil teaching requirements and standards
- Verify that CRTs possess a valid VIT or WWCC card and have submitted the necessary documentation. Provide the business manager with all completed paperwork needed for new local payroll staff to begin their employment
- Keep accurate records of all staff absences and booked casual relief staff
- Adjust specialist and yard duty timetables based on staff absences and school events
- Working closely with the Business Manager to ensure staffing arrangements align with budget allocations
- Complete purchase orders for invoices received from agencies
- Open the school classrooms and facilities each day before 8.00am to prepare for the school's operational activities.
- Other administrative support as required by the leadership

**Who May Apply**:
Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.

**EEO AND OHS Commitment**:
**Child Safe Standards**:
Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:
**DE Values**:
The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees, in