Secretary (12 Month Contract) - Iptech

**Why Baker McKenzie?**

At Baker McKenzie not only do we pride ourselves on leading pay and a great culture, joining a leading Global Law firm provides unique development opportunities to grow in a highly supportive working environment throughout all stages of your life. We know our people value flexibility around when and where they work. So we are committed to offering a more adaptable way to work, we call this BAgile. As a highly valued employee we will also provide you with an extensive range of wellbeing, recognition & benefits offerings.

For more information on our benefits click here

**The Role**

This role will centre on delivering timely, efficient and high quality administrative, secretarial and practice group specific services to partners, associates and others across the IPTech practice group.

**Responsibilities**
- Answering the phone - appropriately screening calls, resolving simple queries wherever possible, taking and relaying messages promptly and, if necessary, redirecting queries
- Managing monthly billing processes and specific client invoicing requirements, including drafting and circulating invoices, distributing invoices to clients and necessary weekly, monthly and quarterly reporting responsibilities for key clients
- Supporting the client matter intake process
- Processing expense claims and cheque requisitions
- Undertaking conflict searching
- Time entry - production of narratives, creation of glossaries, etc.
- Working directly with clients, developing and maintaining relationships, and assisting with business development activities
- Organising couriers, conferences and functions, travel and accommodation, internal and external meetings (including room, car spaces, catering, invitations etc) for authors
- Assisting with client events and social functions for the Practice Group
- Managing authors' calendars and schedules and keeping informed about authors' whereabouts at all times
- Assisting in preparing and distributing relevant documentation to authors prior to critical dates (e.g. meetings, court proceedings, settlements etc.)
- Identifying, opening, generating, maintaining, labelling, updating and closing files, according to task, author and the Firm's requirement

**What we're looking for -**
- Previous experience in a similar role, ideally in a law firm or professional services environment supporting multiple fee earners
- A minimum typing speed of 50 wpm (90% accuracy rate)
- Technical proficiency in Microsoft Outlook, Word, PowerPoint and Excel
- Excellent customer service and client relationship skills
- SAP experience (preferred but not required)
- An Advanced Diploma of Business (Legal Practice) or equivalent qualification is desirable

**About the team**

Baker McKenzie thrives in the face of constant innovation and profitability with the technology of tomorrow. Continuous innovation is essential if organisations want to take full advantage of new opportunities, making it crucial for companies to become more efficient and creative in how they develop, source, and use technology.

We have amassed a wealth of experience over the past four decades as a global leader that offers scalable, flexible solutions customised to clients' needs, budget and resources, across diverse business functions and operation locations. We are the largest Data & Technology Group in the world, ranked Band 1 by Chambers Global for TMT, Data Protection and Outsourcing by Chambers Global for 13 consecutive years.

Our lawyers work across borders and practice areas to advise providers and users on technology, outsourcing, data privacy, information management, communications and mobility issues — designing compliance programs to protect critical business interests and using novel structures for new technology offerings. No other law firm has more experience helping clients navigate the legal and commercial risks on the sourcing, use and provision of technology.

Thanks to our collaborative approach, we can help our clients to remain compliant, innovative and profitable in what remains a quickly evolving industry.

**About the Firm**

At Baker McKenzie, we are different in the way we think, work and behave. Like no other law firm, we were born global. Our Australian practice was established in Sydney in 1964, in Melbourne in 1982 and in Brisbane in 2014. Our lawyers work seamlessly with our global colleagues, collectively providing a capacity of more than 5,600 locally qualified lawyers and 6,000 professional staff in 78 locations across 46 countries.

Baker McKenzie Australia can offer you access to complex, market leading matters working with some of the world's best legal minds - people who know the law and who understand business. We have an unrivalled ability to provide training and secondment opportunities across our global network.

**Diversity & Inclusion**

Baker McKenzie is committed to providing a diverse and inclusive culture for all its employees, with equal opportunity for all