Site Administrator

4 days ago

Perth, Western Australia Parmalat Australia Ltd Full time

Work for the World's Largest Dairy Organisation
- Permanent FT Office Hours + Salary 70-75K
- No weekend work

**Site Administrator - Harvey Fresh**

**We are Lactalis Australia**

We are owned by the Lactalis Group, the world's largest producer of dairy goods. With a range of more than 2,000 products, Lactalis is committed to playing a daily role in the health and well-being of consumers throughout the world, via the provision of nutritious dairy products—milk, cheese, yoghurt and other soft foods and beverages.

At the heart of our business locally, we have over 2,700 passionate employees, working closely and constructively with some 500 Australian farmers to produce the finest dairy products in the country.

Pillar brands such as Pauls, Oak, Ice Break, Tamar Valley Dairy, Vaalia, President and Galbani provide Lactalis Australia with a deep national footprint for growth and prosperity.
- We are a growing global company that takes great pride in who we are. We are humble, proud and resilient. Our brands, people and know how define who we are. We provide a safe workplace that delivers the opportunity to drive your development, and believe that true success comes from us._ _Collaboration, flexibility and diversity are pillars of our environment. With knowledge and experience _**_we encourage you to make a difference_**

**About this Opportunity**

We are seeking a highly motivated Site Administrator to join our team at Harvey Fresh. Reporting to the HR Manager, you will be responsible for delivering excellent administrative support to our busy site. You will be highly organised and have the ability to communicate with all levels in our business. You must have a strong focus on effective time management, attention to detail and the ability to multi-task. You will need a proactive and positive attitude.

**Key responsibilities of the role are**:

- General administration support including receptionist and switchboard duties;
- Manage diary of Site Manager and as required for Senior and Operational Leaders;
- Coordinate travel and accommodation requirements;
- Preparation of reports, minutes data, charts and presentations as required;
- Maintenance of data systems as needed (including but not limited to: Intranet, Outlook, and SAP);
- Management of administration of expenses in liaison with Accounts payable;
- Ensure all visitors to the site are attended to in a courteous manner and where possible their needs/requirements attended to;
- Ensure stationery and office supplies are adequate to requirements and costs are kept to a minimum;
- Coordinate bookings for meeting rooms and catering requirements;
- Arrange new employee access (swipe cards and keys) and workstations;
- Organise site training according to annual Training Calendar;
- Maintain Site Training Register in conjunction with the site HSE and HR Team;
- Coordinate wellbeing initiatives and site events.

***

**To be successful in this position, you will have**:

- Proficient written and oral communications skills
- Proficient use of Microsoft Suite of products
- Self-motivated and able to work autonomously as part of the bigger team
- Ability to manage a high volume of work and prioritise tasks
- Diplomacy and initiative
- Strong attention to detail

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