Corporate Secretarial Assistant

2 weeks ago

Sydney, New South Wales, Australia Csc (Corporation Service Company) Full time

Intertrust Group, a CSC Company - We are the premier global business, legal, and financial services company providing knowledge-based solutions to clients worldwide. Based in Wilmington, Delaware, USA, we have locations and capabilities in more than 140 jurisdictions in the Americas, Europe, Asia Pacific, and the Middle East, with more than 7,500 employees. We are the business behind business. At CSC, we're always looking ahead, finding ways to improve and anticipate the future needs of our customers. Curiosity fuels our innovation and productivity drives our results. This proactive mindset has helped us adapt and create solutions that have enabled businesses to run smoother and smarter for more than 120 years.

**Your Position**

To support the growth in the team, we are seeking a highly motivated individual to provide company secretarial services to a portfolio of clients and work closely with the Manager and team on daily activities for all company secretarial related matters.

**Your Responsibilities**
- Company secretarial matters including preparation of minutes, resolutions and attending client meetings; updating and maintaining statutory records, including ASIC lodgements; incorporation and deregistration of Companies; Trust Formation and Termination; ASIC Annual Company Statements and assisting with client queries in relation to company secretarial related matters
- Responsible for on-boarding new clients including collection and review of KYC documentation and completing a risk assessment to ensure compliance with Intertrust KYC policies and procedures
- Completing KYC refreshes on-existing clients
- Be responsive and approachable when working with clients and team
- To establish and maintain good relationship with clients through regular communication
- Ensure client records and internal client management systems are updated in a timely manner
Accurately record all time spent dealing with client matters to ensure clients are correctly invoiced
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**Your Profile**
- Excellent knowledge of the Corporations Act 2001, ASIC and internal Company requirements
- Minimum 2-3 years practical experience in a similar role
- Able to deal with tasks independently and use own initiative
- Must be committed and driven to achieving excellence for clients
- Ability to work effectively under pressure
- Pro-active and forward thinking
- Highly organised, able to prioritise and can manage multiple tasks

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