Office Manager/Administration Ops Role

1 day ago

Melbourne, Victoria, Australia Cfm Air Conditioning Full time

About the role
We are seeking an dynamic, ambitious, and tech saavy individual with a "Can do" attitude to manage our busy office of approx 12 Administrative/Management professionals. The position is full time and requires attendance at the office five days per week.
As we are a commercial air conditioning company, the role can be fast paced and reactive, therefore you will need to work well under pressure and be able to meet deadlines.
The ideal candidate will have
trade-based management experience
, a strong understanding of
CRM/job management systems
, and the ability to champion new technology and software across the team.
What you'll be doing
Manage and oversee all office administrative functions, including record keeping, filing, ordering supplies, and coordinating office equipment maintenance
Serve as the primary point of contact for our adinistration staff for further mentoring and support.
Providing executive-level support to the Director and leadership team.
Acting as the first point of contact for administration staff, offering mentorship and guidance.
Implementing and maintaining efficient office systems to improve productivity.
Supervising and mentoring junior staff, including task delegation, training, and development.
Managing a fleet of 20+ vehicles, including servicing, repairs, and compliance registers.
Delivering strong customer service outcomes and maintaining high satisfaction standards.
Coordinating office meetings, events, and key activities
What you need to have to be suitable
5+ years' experience
in office management or administration leadership (HVAC/trades/facilities background highly regarded).
Strong organisational and multitasking skills with the ability to prioritise and meet deadlines.
Excellent communication and interpersonal skills to liaise with staff, clients, and stakeholders.
Proficiency in Microsoft Office 365 and CRM/job management systems (simPRO highly regarded).
A proactive, solutions-focused leader with high attention to detail.
Demonstrated ability to lead, mentor, and motivate a team.
Knowledge of office management best practices and compliance frameworks.
Why Join Us?
Join a
well-established HVAC company
with 30+ years of industry success.
Lead a collaborative, supportive team in a key leadership role.
Competitive salary package and growth opportunities.
Play an integral part in improving processes, technology, and team performance.

  • Office Manager/Administrion Ops role

    1 week ago

    Melbourne, Victoria, Australia at Full time

    About the roleWe are seeking a dynamic, ambitious, and tech saavy individual with a "Can do" attitude to manage our busy office of approx 12 Administrative/Management professionals. The position is full time and requires attendance at the office five days per week.As we are a commercial air conditioning company, the role can be fast paced and reactive,...

  • Office Manager/Administrion Ops role

    1 week ago

    Melbourne, Victoria, Australia at Full time

    About the roleWe are seeking a dynamic, ambitious, and tech saavy individual with a "Can do" attitude to manage our busy office of approx 12 Administrative/Management professionals. The position is full time and requires attendance at the office five days per week.As we are a commercial air conditioning company, the role can be fast paced and reactive,...

  • Junior Analyst

    6 days ago

    Melbourne, Victoria, Australia Aml Ops Full time

    **Job Advertisement****Job Title**:Junior Analyst Financial Crime**Business Unit**:AML Operations**Location**:Melbourne**Employment **Status**:Casual**About **t**he Role**An exciting opportunity exists to join AML Ops as a Junior Analyst on a casual basis, providing flexibility as you complete your tertiary studies. You will be part of the AML Ops team that...

  • Op Shop Manager

    1 week ago

    Melbourne, Victoria, Australia Uniting Vic Full time $60,000 - $80,000 per year

    Join our team and oversee the day-to-day operations of our Op Shop in Preston. Lead a team of employees and volunteers, ensuring a dynamic and positive customer experience. It's a great opportunity to be part of a lively and friendly community Our Op Shops team are responsible for bringing their creative flair to create visually appealing and contemporary Op...

  • Op Shop Store Manager

    6 days ago

    Melbourne, Victoria, Australia Rspca Victoria Full time

    Join one of Victoria's most recognised Animal Welfare Organisation- Use your retail skills for a good cause- Fulltime role based in Mornington**About RSPCA Victoria**RSPCA Victoria is a non-government, community-based, not-for-profit organisation whose vision is 'ending cruelty to all animals'. We are Victoria's best-known and most respected animal welfare...

  • Op Shop Store Manager

    6 days ago

    Melbourne, Victoria, Australia Rspca Victoria Full time

    Join one of Victoria's most recognised Animal Welfare Organisation- Lead out NEW Op Shop in Frankston- Permanent Full-time Opportunity**About RSPCA Victoria**RSPCA Victoria is a non-government, community-based, not-for-profit organisation whose vision is 'ending cruelty to all animals'. We are Victoria's best-known and most respected animal welfare...

  • Op Shop Manager

    1 day ago

    Melbourne, Victoria, Australia Uniting Vic Full time

    **Retail Award Level 6 position (Inc. weekend penalty rates)**:- **Full-time, permanent position based at our Moonee Ponds Op Shop**:- **Be a part of the Op Shop opening in late 2024****About the opportunity**:Join our team and **ov**_ersee the day-to-day operations_**_ of our newly established (coming in late 2024) Op Shop in Moonee Ponds. _**_Lead a team...

  • Op Shop Manager

    5 days ago

    Melbourne, Victoria, Australia Uniting Vic Full time

    **Exciting retail growth strategy: Creative, Innovative, Unique**:- **Permanent full-time position**:- **Retail Award Level 6 position (weekend penalty rates)**:- **25% discount at all Uniting Op Shops****About the opportunity**:Our Op Shops team are responsible for bringing their creative flair in achieving visually dynamic and contemporary Op Shops. We...

  • Financial Crime Junior Analyst

    6 days ago

    Melbourne, Victoria, Australia Aml Ops Full time

    Financial Crime Junior AnalystAbout the RoleAn exciting opportunity exists to join AML Ops as a Junior Analyst on a casual basis, providing flexibility as you complete your tertiary studies. You will be part of the AML Ops team that is responsible for the day-to-day operations of Anti-money Laundering and Counter-terrorism Financing (AML/CTF) & Sanctions....

  • Op Shop Manager

    6 days ago

    Melbourne, Victoria, Australia Uniting Vic Full time

    **Full-time, permanent position, based in Albert Park**:- **Retail Award Level 6 position (weekend penalty rates)**:- **25% discount at all Uniting Op Shops****About the opportunity**:Our Op Shops team are responsible for bringing their creative flair in achieving visually dynamic and contemporary Op Shops. We encourage and build a culture of productivity,...