Foundation Office Manager

FOUNDATION OFFICE MANAGER / COMMUNITY LIAISONFlexible / Part time position 2 days (15 hrs per week)This role offers flexibility in working hours, with the expectation that the successful candidate has availability to monitor and respond to enquiries, attend meetings and support board and community activities as needed either within this timeframe or as pre-agreed, paid overtime.ABOUT OUR CLIENTOur client is on a mission to build a community that is kind and connected.
A community that is giving and helps those in need.
They do this by supporting initiatives that have lasting impact and help our community to thrive.
They are a registered charity and public foundation working solely within the Wingecarribee Shire and governed by a Board of Directors.POSITION DESCRIPTIONThe role of Foundation Office Manager / Community Liaison is vital to the smooth running of this established philanthropic organisation based in the Southern Highlands.
The primary focus of the role is to support the work of the Chair, the Board of Directors and to manage all administrative functions including compliance requirements, enquiries, grants administration and financial obligations.
This role works closely with the Company Secretary to ensure governance processes run smoothly but does not carry formal company secretarial responsibilities.Reporting to : Chair of the BoardRESPONSIBILITIESManagement of the day-to-day administration of the Foundation including compliance requirements, management of the CRM system, donations, liaison with external and internal stakeholders and managing enquiries.Develop effective relationships with grant seekers and partnerships to support the Foundation's mission and outcomes across the grant making focus areas, including lead generation, due diligence, partnerships and measurement of outcomes (with support from the Grants Sub-Committee).
Manage grant administration and timelines including reviewing and assessing against set criteria, preparation of grant submissions for review, preparation of grant agreements and payments to successful applicants and requesting acquittal reports.Provide a key point of contact for the Foundation and develop and maintain strong relationships with grant seekers, community groups, donors and partners.Financial management including invoicing and management of the donations and receipts process.Responsibility for the following existing systems : SupporterHub CRM, JotForm Grants Portal, FRRR and Xero.Work with our Marketing consultant to provide admin support on external communications and events as required including assisting with an annual report.Support the Foundation with growing wider relationships in the community, on occasion attending relevant community, Council or Community Foundation Australia events.SELECTION CRITERIAProficiency in managing CRM systems and databases, Microsoft Office suite.Excellent written and verbal communication abilities.Experience working in project management.Strong facilitation and relationship building skills.Experience working with grass roots community and not for profit organisations and understanding their unique challenges.Excellent problem-solving abilities.Ability to think strategically and effectively manage detail.Ability to manage competing priorities and meet timelines.Ability to work as a self-starter with a calm and pragmatic approach to the work at hand.Ability to work effectively with team members, donors, board members and stakeholders.How to applyClick on the link to submit your CV and cover letter addressing the key criteria and responsibilities for the role.
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