Office Coordiantor
3 days ago
An exciting opportunity exists to join the team at Eagle Drilling NQ in the role of Office Coordinator.
Eagle Drilling NQ, a North Queensland locally owned and operated Exploration Drilling contractor, with various drilling projects in the Queensland region, currently has multiple Multipurpose Surface Driller positions available, based in Queensland
The Charters Towers region is alive with an amazing living history thriving on Mining, Agriculture, Education and many other business opportunities and appeals to many from the young, to the young at heart. The region boasts a great laidback lifestyle with easy access to Townsville and the reef only 130kms away.
The successful applicant will be reporting to the General Manager and play a key role in supporting the daily operations of our office and management team, helping to maintain efficiency and ensure a seamless workflow across various functions. We are seeking someone who is highly organised, self-motivated, and capable of managing multiple tasks with attention to detail and professionalism. This position is perfect for a people-oriented individual who is reliable, friendly, and outgoing, with strong self-management skills and a high level of motivation.
Key Responsibilities (not limited to)
- Handling high level administrative tasks to support the management team
- Managing phone and email communications professionally
- HR and Payroll which includes superannuation obligations, monitoring and implementing payroll processes in line with the appropriate awards, ensuring legislative updates are implemented, PAYG withholding, monitoring and approving timesheets, leave requests, employee reimbursements and bonuses.
- All accounting actions within multiple entities including, but not limited to, accounts payable, accounts receivable, reconciliations and liaising with external accountant with BAS, PRT, IAS, EOFY
- Document control which includes developing and updating of documentation including company and legislative specific policies, forms, HR documentation, induction materials, SWI's, SDS's and JSA's
- Company and Site Onboarding New employees (Medicals, inductions)
- Managing and Facilitating Management calendar
- Using Microsoft 365 suite, STEMS, CorePlan, Xero
- Rehabilitation and Return to Work Coordinator (Incidents, Injuries and Workcover Claims)
- Staff Travel and Accommodation
- Maintaining records within the safety management system (STEMS)
- Vehicle management including COI's, registrations (new and renewals), arranging servicing and maintenance requirements
- Company and vehicle insurances
- Ordering equipment and supplies - (PPE, uniforms, camp and food supplies)
- Monitoring records to ensure employee medicals, training and safety requirements are met
- Taking minutes at meetings and distributing to management and staff
- Overseeing administration team and cleaner
About You
- Strong teamwork and collaboration skills
- Team player with an approachable demeanour
- An excellent phone manner and strong interpersonal skills
- Proficiency in Microsoft 365 suite and Xero accounting program
- Understanding of records management obligations and document control
- Experience working within accounts, payroll and business support roles
- Experience in Safety Management Systems & WHS
- Strong time management and organizational skills
- High attention to detail with clear written and verbal communication
- Quick learner with a can do attitude
- Hold a current manual QLD Drivers licence
Full-time roll, Monday-Friday. Approx 38 hours per week with your daily office hours negotiable with the right person.
Remuneration- negotiated on experience
Current Police Check to be supplied
We are looking for the right fit for our team and are willing to work with someone who may need additional training for the role advertised so please supply a cover letter outlining your experience and why you consider yourself to be the perfect fit for our team, along with your resume to
