Personal Assistant

Reference Number: 2595

Category: Management & Administration

Department: Access and Demand

• Exciting opportunity as the Personal Assistant to the Divisional Director, Access, Critical Care, Imaging and Ambulatory Services Division
• We're open to a brilliant person joining us full-time or part-time. If you're looking for school-hours (e.g., 9am–3pm) or another flexible pattern, what matters most is the expertise you bring and the impact you'll have in this role.
• Fixed term - full time or part time opportunity until November 2026

Austin Health is the major provider of tertiary health services, health professional education and research across three campuses in the north-east of Melbourne and state-wide. We have a highly engaged, diverse and collaborative workforce that is unified by our goal to help people live healthy and fulfilled lives.

About Access, Critical Care, Imaging and Ambulatory Services Division

This position is located within the Access, Critical Care, Imaging and Ambulatory (ACIA) Services Division within the Chief Operating Officer Directorate.

About the role

• High level diary management for Divisional Director, ensuring all meetings are aligned with business priorities and proactively managing scheduling conflicts
• Email management for Divisional Director
• Coordinating ACIA operational meetings including collating agenda items, taking minutes, organising catering and scheduling guest speakers.

About you

To be successful in this role, you will bring:

• A demonstrated commitment to Austin Health's values: Our Actions Show We Care, We Bring Our Best, Together We Achieve, We Shape the Future
• Experience supporting senior executives with at least 3 years' experience
• Advance to intermediate knowledge of Microsoft Office programs, particularly Outlook, Excel, PowerPoint and Word
• Proven ability to maintain high levels of discretion and confidentiality
• Proven ability to use initiative, work without direct supervision, and anticipate and solve problems
• A sound understanding of information technology including clinical systems and applications such as: Office365, SharePoint, SuccessFactors and Kronos.

Our benefits

Working at Austin Health means enjoying a strong sense of purpose, engaging in meaningful work every day. Our people also receive a variety of rewarding benefits, including:

• Greater take-home pay through generous salary packaging for living expenses, meals, and holiday accommodation
• A suite of wellness initiatives designed to support you, including discounts on fitness memberships and health insurance, and a comprehensive wellbeing program
• Mentoring and career development opportunities
• Onsite childcare, easy access via public transport, car parking and end of journey facilities for cyclists

Work with us

We are committed to cultural safety and health equity for Aboriginal and/or Torres Strait Islander People. We celebrate, value, and include people of all backgrounds, genders, identities, cultures, bodies, and abilities. We welcome and support applications from talented people identifying as Aboriginal and/or Torres Strait Islander, people with disability, neurodiverse people, LGBTQIA+ and people of all ages and cultures.

If you feel this role is right for you, we encourage your early application. Applications will be reviewed as they are received, and interviews may take place prior to the closing date. This means we reserve the right to close a job ad prior to the advertised closing date.

All appointments are made subject to a satisfactory National Police Check and if required, a Working With Children Check. If you require any reasonable adjustments to the recruitment process or have questions about this opportunity, you are welcome to reach out to the hiring manager: Michelle Esdale at

Interested in finding out more about this opportunity? Read the position description for further details.

Application closing date: Sunday 7 September 2025