Project Administrator

3 days ago

Melbourne CityInner Australia VIC Synergie Australia Full time $60,000 - $90,000 per year


We think outside the box by redefining recruitment.

Through long-term partnerships, we connect the right people (You) with the right opportunities to shape careers and drive change in Australia and beyond.

Synergie Australia is seeking a proactive Project Administrator to support national maintenance contracts located in the CBD.

Key Responsibilities:

  • Review, validate and process RM, CM, ESM PM, Novus PM works, rate variations, exception invoices, and subcontractor statements in Maximo/SAP.

  • Reconcile data, generate reports, and ensure compliance with contractual invoicing and payment terms.

  • Communicate with subcontractors regarding payments, resolve invoice queries, and host status meetings.

  • Support training of team members, assist in developing process documents, and identify process gaps for efficiency improvements.

  • Collaborate with Finance and Commercial teams to streamline processes and meet contractual obligations.

  • Achieve KPIs, particularly focusing on timely invoice processing within 60–90 day targets.

Key Requirements:

  • Intermediate MS Excel (Pivot Tables, XLOOKUP, formulas, charts), MS Office, and experience with ERP systems (preferably Maximo, Novus, SAP).

  • Background in high-volume, low-value environments and ticket of works processes; subcontractor and field staff coordination; data reconciliation and reporting.

  • High attention to detail, ability to meet deadlines and KPIs, problem-solving, process improvement mindset, clear communication, and ability to work independently or in a team.

  • Ethics, integrity, resilience, accountability, motivation, and leadership qualities.

  • No formal qualifications required.

What's on Offer:

  • Join a leading telecommunications services provider with national contracts.

  • Supportive, flexible, and inclusive work environment.

  • Opportunities for career growth, skill development, and process improvement.

Synergie Australia delivers a full 360º recruitment solution, consisting of temporary and permanent recruitment services, and more. Safety is of the highest priority, and Synergie Australia prides itself on fostering a culture that champions guidance and care in the workforce. Beyond recruitment, Synergie Australia is motivated to improve everyday standards within the working landscape so people can thrive today, and in the future. This approach delivers real change to communities by improving workplaces, local economies, inequalities, and changes to the climate. If you aspire for better, let's work together.

If you're ready, click apply now or contact our branch on


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