DSU Administration Assistant

4 days ago

Fitzroy North, Victoria, Australia St Vincent's Hospital Melbourne Full time $45,000 - $60,000 per year
  • Permanent Part-Time Role, Fitzroy location
  • Ongoing training and development opportunities
  • Friendly and supportive team environment

About the Role

You are an integral part of the Decision Support Unit (DSU), providing administrative support to both the Reporting & Analytics team and the Patient Administration System (PAS) team.

You will play a key role in ensuring accurate and timely data submissions to external agencies while supporting the smooth day-to-day operations of the DSU.

Key Duties:

  • Submit mandatory data extracts to external reporting bodies, including the Department of Health and other agencies.
  • Create and maintain HCP codes for new staff within the hospital's PAS system.
  • Manage report subscription lists by adding and removing users as required.
  • Assist with data cleansing and data entry tasks to ensure PAS data accuracy.
  • Provide general administrative support to the DSU as needed.

What You'll Have

  • A positive attitude and eagerness to learn new systems
  • VCE or equivalent
  • Very high Attention to Detail

What Works For You

  • A focus on wellbeing initiatives, with regular events and programs
  • Confidential, solutions-focused employee counselling
  • Ability to join Fitness Passport - Your pass to an extensive choice of fitness facilities
  • In the heart of Fitzroy, CBD at our doorstep, close to some of Melbourne's best cafes, public transport and lots of carparks
  • Discounts and Promotions always available through our Foundation
  • Regular opportunities for professional development to assist you to reach your career goals
  • Culture of continuous improvement

About Us

St Vincent's Hospital Melbourne (SVHM) is part of St Vincent's Health Australia and a leading teaching, research and tertiary health service which employs more than 6,000 staff across 18 sites throughout Melbourne. SVHM provides a diverse range of adult clinical services including acute medical and surgical services, sub-acute care, medical diagnostics, rehabilitation, allied health, mental health, palliative care, correctional health and community residential care. SVHM is one of Australia's leading Catholic not-for-profit healthcare providers.

About DSU

The Decision Support Unit supports St Vincent's Hospital Melbourne by managing key patient and activity data and ensuring the hospital meets its internal and external reporting obligations.

The DSU is made up of two teams-the Patient Administration System (PAS) team and the Reporting & Analytics team. Together, they maintain PAS, support clinical costing, deliver business performance reporting and submit mandatory data extracts to external agencies.

The unit provides accurate, timely and reliable information to help clinicians, managers and external partners make informed decisions. The team works across the main hospital campus and the East Melbourne office, with flexible working arrangements available.

Application

  • Please attach your resume and cover letter to your application.

All appointments are made subject to the candidate providing a current satisfactory National Police Certificate.

Shortlisting for this position will commence immediately. We encourage you to apply promptly as the advertisement may close early should a suitable applicant be sourced.

At SVHM we acknowledge the importance of creating a work environment that is welcoming, safe, equitable and inclusive for Aboriginal and/or Torres Strait Islander Employees and we encourage applications from Aboriginal and Torres Strait Islander Peoples.

  • Administration Assistant

    4 days ago

    Fitzroy North, Victoria, Australia St Vincent's Hospital Melbourne Full time $58,642 - $63,138 per year

    Friendly and dynamic teamWork for one of Australia's leading hospital groupsFull time permanent position (Monday - Friday, 40 hours per week onsite)About the Role As part of a fast-paced team, you will provide a full range of administrative support to the Radiology Department as required in accordance with the policies, procedures and values of St...

  • Surgical Services Unit Administrative Assistant

    4 days ago

    Fitzroy North, Victoria, Australia St Vincent's Hospital Melbourne Full time $66,000 - $73,811 per year

    Excellent benefits including salary packagingWork for one of Australia's leading hospital groupsFull time, permanent role available About the Role The Administration Assistant/PA is accountable for providing clerical and administrative support to the allocated areas to ensure the efficient running of the Departments. The Administration Assistant/PA will be...

  • Administrative Assistant

    2 days ago

    Balwyn North, Victoria, Australia f2-3e6a-438c-8eb6-bcd1424c0e0d Full time $14,624 per year

    About the RoleThis is an attractive opportunity in a friendly environment for someone with general administration or office management experience. It is a broad role with lots of variety requiring good computer skills including Microsoft Office Suite and database management. Social media experience would be an advantage. The Administrative Assistant assists...

  • Administration Assistant

    7 hours ago

    Laverton North, Victoria, Australia Auswide Landscape Solutions Full time $55,000 - $60,000 per year

    Administration Assistant – Finance & Services SupportLaverton North $55,000 – $60,000 Full‑time, onsiteAbout UsAuswide Landscape Solutions is a leader in commercial landscaping and childcare construction projects across Victoria. We're a supportive, down‑to‑earth team that values fairness, compliance, and growth.The RoleWe're looking for an...

  • Receptionist / Chiropractic Assistant / Part time

    4 days ago

    Fitzroy North, Victoria, Australia Diskin Life Full time $40,000 - $60,000 per year

    Interested in joining a leading Chiropractic centre, starting at the front desk and potentially becoming our Practice Manager?Ensure you've read 'how to apply' or you'll get it wrongPlease watch the three introductory videos featuring Dr Ari and two of our existing Chiropractic Assistants to make sure you're a good fit:Rare Opportunity & Rewards to Join...

  • Administration Assistant

    2 days ago

    Bayswater North, Victoria, Australia Manpower Full time $77,000 per year

    We're looking for an organised, proactive Administration Assistant who thrives in a busy environment and enjoys being the go-to support for a high-performing operations team. If you're detail-driven, customer-focused, and love keeping things running like clockwork - this role is for you.THE ROLE -ASAP start, 3 month contractMonday - Friday, 08:30AM -...

  • Administration Assistant

    4 days ago

    Balwyn North, Victoria, Australia Gunn & McConville Pharmacy Full time $40,000 - $60,000 per year

    About Us:Gunn & McConville Pharmacy is a dynamic, contemporary community pharmacy with a focus on providing high quality services and products. Our Award-winning pharmacy has a trusted reputation for serving the Balwyn North and wider Melbourne community for over 27 years.About the Role:Reporting to the Administration Officer, you are required to assist the...

  • Corporate Services

    4 days ago

    Fitzroy North, Victoria, Australia Australian Childhood Trauma Group Full time $45,000 - $60,000 per year

    Location: Fitzroy (with coverage of Geelong site)Reports to: General Manager – Operations / Executive LeadershipSalary: $90,000 plus superannuation (pro-rata)Organisation: Australian Childhood Trauma Group (ACTG)About ACTGThe Australian Childhood Trauma Group (ACTG) specialises in childhood trauma, attachment, and trauma-informed practice. We deliver...

  • Administration Assistant

    4 days ago

    Laverton North, Victoria, Australia Transcend Managed Services Full time $33,240 - $66,808 per year

    Monday to Friday11:00am to 4:00pm$32.09 per hourTranscend Workforce are seeking a motivated and reliable Admin Assistant to support our client with their Dispatch and Planning team during the busy Christmas period. Our client supplies steel reinforcement to the construction industry across Melbourne. Ideal for candidates who are organised, comfortable...

  • Neurosciences Consulting Rooms Coordinator

    4 days ago

    Fitzroy North, Victoria, Australia St Vincent's Hospital Melbourne Full time $74,000 - $82,305 per year

    Excellent benefits including salary packagingFitzroy locationChallenging and rewarding work environmentPermanent, Full-Time About the Role You will be responsible for overseeing the day-to-day operations of the Neurosciences Consulting Rooms including the management and bookings of clinic lists, supporting the administrative team with their daily duties,...