Vault Clinical

Are you ready to #BeEpista? At Epista, you will grow a career in a setting that elevates curiosity, integrity, and development.

Epista Life Science is dedicated to defining and delivering process, technology and compliance excellence. Since our founding, we've expanded into multiple countries with big ambitions for the future. Our team is our superpower – and we want you to be a part of it. If you're interested in #BeingEpista, get in touch, we want to hear from you.

We are seeking a detail-oriented and proactive Vault Clinical Specialist to support clinical projects.. This role will serve as a key liaison between internal teams, clients, and external vendors. The successful candidate will bring a strong understanding of clinical implementations, integrated systems and busniness impacts, with proven experience coordinating deliverables, managing project governance, and driving stakeholder alignment in a consulting context.

You are a driven Clinical Expert with the experience and maturtity to take on tasks across multiple workstreams while still incorporating a process/continuous improvement mindset, providing subject matter expertise on Vault CTMS configuration, data structures, workflows and projects

Qualifications:

• 5–10 years of experience in Veeva Vault Clinical applications (CTMS and eTMF)
• Excellent communication and stakeholder management skills, with ability to lead workshops and executive discussions.
• Familiarity with CSV (Computer System Validation), data governance, and GxP compliance.
• Strong knowledge of integration architectures and data flow between clinical systems.
• Proven experience leading impact assessments, system implementations, or migrations in regulated life sciences environments.
• Deep understanding of clinical operations processes and study management workflows.
• Excellent written and verbal communication skills with attention to detail.
• Ability to multitask, prioritize, and work in a fast-paced, deadline-driven environment.

As an Epista, you'll be working at the intersection of compliance and business as a part of our highly skilled and dedicated team. You'll be involved in a wide variety of projects, primarily focusing on delivering .. Much of your time will be spent with our clients - international pharma and medical technology companies. Your daily activities might include:

• Lead assessment and alignment activities across Vault CTMS, eTMF, and integrated systems.
• Oversee evaluation of current CTMS functions and identify process or capability gaps.
• Coordinate technical and business impact assessments with cross-functional teams.
• Partner with data governance and business process owners to ensure consistency with enterprise models.
• Facilitate workshops, stakeholder discussions, and documentation of findings.
• Contribute to planning, reporting, and readiness deliverables for the CTMS implementation.
• Provide subject matter expertise on Vault CTMS configuration, data structures, workflows, and role-based access.
• Partner with Change Management and Training teams to define business readiness and transition plans.

Epista is a team of pioneers. We unlock each consultant's potential to continuously improve. We pioneer new ways to stay in control of patient safety and product quality and question the status quo in everything we do.

Our unique team spirit makes a positive impact – on our clients and the Life Science industry. Here, you're never alone. We all work together for everyone's success. And each individual is strengthened by the knowledge of the group.

We're proud to be Epista, for good reason. Are you ready to #BeEpista?

Epista is an equal opportunity employer and value diversity. All employment is decided on the basis of qualifications, merit and business need. This position requires the selected candidate to be legally authorized to work in the United States without the need for current or future visa sponsorship

Please note that applications from third-party recruiters or recruitment agencies will not be accepted at this time. Applications must be submitted directly by individual candidates interested in this position.

Location:

, West Coast, East Coast

Application deadline:

As soon as possible

Employment date:

As soon as possible