Event Coordinator

Events Coordinator - 6 Month Contract
Are you passionate about creating memorable event experiences that bring professionals together? Join Avant Business Solutions as an Events Coordinator and play a key role in delivering impactful sponsored events that engage stakeholders and strengthen our brand across Avant Practice Solutions, Avant Law, and Cgov.
About the Opportunity
This full-time, 6-month contract offers hands-on experience supporting the Events Manager in planning, coordinating, and delivering events that matter to the healthcare and legal professional communities. You'll be at the heart of event logistics, ensuring our sales teams have everything they need to create exceptional experiences for our stakeholders.
 
What You'll Do
 
Event Coordination & Logistics

• Support end-to-end event coordination from planning through to delivery
• Manage event logistics including equipment preparation, materials packing, courier bookings
• Maintain event calendars, equipment inventories, and vendor relationships
• Prepare event briefing packs and promotional materials
• Coordinate webinars and track all event activities
Financial & Administrative Support

• Set up new vendors and process invoices through Exflow
• Track event budgets and identify cost-saving opportunities
• Maintain accurate records across event management systems
Marketing & Brand Alignment

• Work with Marketing to ensure presentations and social posts align with brand guidelines
• Set up Mentimeter polls and interactive event elements
• Audit equipment and materials for brand consistency
• Gather stakeholder feedback and identify improvement opportunities
Stakeholder Engagement

• Communicate regularly with BDMs and stakeholders to meet event deadlines
• Represent Avant Business Solutions professionally in all interactions
• Support the broader Marketing team with administrative tasks as needed
 
What You Bring
 
Essential Experience:

• Background in event coordination and logistics management
• Experience working with cross-functional teams and external vendors
• Strong organizational skills with ability to juggle multiple priorities
• Excellent communication and stakeholder relationship skills
Desirable Background:

• Experience in healthcare, insurance, or professional services sectors
• Exposure to various event formats (webinars, conferences, stakeholder, sponsored/trade events)
• Understanding of compliance and regulatory considerations in event planning
Key Attributes:

• Initiative - You proactively identify solutions and opportunities for improvement
• Attention to Detail - Nothing slips through the cracks on your watch
• Adaptability - You thrive when priorities shift and challenges arise
• Collaboration - You work seamlessly with diverse teams and partners
•Professionalism - You represent the organisation with integrity every time Technical Skills:

• Microsoft Office proficiency and digital collaboration tools (Teams, SharePoint, Jira)
• Familiarity with CRM systems and event management platforms
• Basic budgeting and financial tracking capabilities 
About Avant
 
Avant is Australia's leading medical defence organisation with a proud heritage of protecting Australian medical professionals for over 130 years. It was established by a small group of doctors in 1893, who wanted to "protect themselves from actions arising out of the practice of medicine".
Avant now represents 82,000 health practitioners and medical students across every state and territory, delivering market leading products and services to meet their professional, personal and practice needs. Building on this heritage, our vision is to be the most trusted professional partner in supporting doctors throughout their lives and careers.
As a mutual organisation, owned by members and run purely for their benefit, our members are at the centre of all we do. As well as providing products and services to our members, we play a broader community role by advocating for improvements in the healthcare system and in quality, safety and professionalism in medicine, through delivering education and research activities.
The commitment to members and the profession from our 855 employees has resulted in over 50% of Australia's doctors choosing to be Avant members, delivered annual revenues of $454 million and net assets of $2 billion.
 

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