Senior Crew Scheduling Specialist

2 weeks ago

Perth, Western Australia LutechResources Full time $90,000 - $120,000 per year

Senior Crew Scheduling Specialist

Contract

Perth, WA

Our client is a very well established and respected Engineering & Construction business, that provides its services to clients in the energy sector. They are a global company employing more than 30,000 people.

They are urgently seeking an experienced Crew Scheduling Specialist to join them on a contract position out of their office in Perth, WA.

Key Tasks and Responsibilities:

  • Coordinate offshore crew recruitment process, including interviews, reference checking, medicals, PPE, payroll, and onboarding documentation while ensuring compliance with Company HR policies and procedures
  • Develop, implement, and maintain COVID management plans, and coordinate crew coordination to ensure compliance
  • Manage offshore personnel logistics roster, including international vessel crew logistics, travel, accommodation, transfer, and associated travel logistics for offshore personnel
  • Plan and implement travel logistics of crew mobilizing to/from the site and liaise with the offshore administrators and crewing and logistics team
  • Collaborate with sub-contractors to arrange approval of sub-contract personnel, required project training, rosters, travel, and logistics
  • Ensure up-to-date management of offshore HR files, visa database, and tax spreadsheet information, keeping records current, including employee lists
  • Coordinate the issuance of PPE, maintain maps personnel logistics database, and apply for visas of international offshore personnel
  • Coordinate personnel tax briefing and tax assistance for offshore personnel and manage cyclone evacuation logistics
  • Maintain crew make up with work visas and training details as per the project requirement
  • Ensure additional personnel with project specific trainings are available for rotation
  • Interpret and apply company HR policies, procedures, and initiatives
  • Report and collate data relating to the personnel movements of contractors/subcontractors
  • Interpret offshore craft certification, coordinate personnel training and familiarization logistics plans for pre-project training
  • Liaise with training & HSEs departments to ensure logistics are coordinated for necessary project training & competency before personnel mobilization offshore
  • Assist in coordinating attendees at project inductions and perform general administration tasks

Essential Qualifications and Education:

  • Diploma/Degree or equivalent experience
  • Minimum 5 years of HR / Crewing & Logistics experience with Oil & Gas offshore construction experience
  • Excellent personal communication skills and exposure to online crew management systems
  • Ability to work in a team
  • Flexibility and adaptability

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