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Job description

Agency Department of Health Work unit Barkly Remote Services

Job title Administration Officer Designation Administrative Officer 3

Job type Full time Duration Ongoing

Salary $66,773 - $71,746 Location Elliot

Position number 23792 RTF Closing 03/09/2025

Contact officer Julie Pasilan, Director on or

About the agency

Apply online

APPLICATIONS MUST INCLUDE A ONE-PAGE SUMMARY ABOUT YOU, A DETAILED RESUME AND COPIES OF YOUR

TERTIARY QUALIFICATIONS.

Information for applicants – inclusion and diversity and Special Measures recruitment plans

The NTPS values diversity. The NTPS encourages people from all diversity groups to apply for vacancies and accommodates

people with disability by making reasonable workplace adjustments. If you require an adjustment for the recruitment process or

job, please discuss this with the contact officer. For more information about applying for this position and the merit process, go

to the OCPE website.

Aboriginal applicants will be granted priority consideration for this vacancy. For more information on Special Measures plans, go

to the OCPE website.

Primary objective

Provide administrative support within clinic's across the Barkly Health Care units. The position requires a high level of business

support, prioritisation and co-ordination. Duties include managing logistics, procurement, accounts payable, general administrative

and reception duties. Applicants must be eligible to hold a Northern Territory drivers licence, be competent driving a manual vehicle

and be willing and able to travel to and reside in remote communities.

Key duties and responsibilities

1. Professional office administration and secretarial support service by maintaining a diary, record and information management,

arranging conferences and meetings, booking venues, booking travel, preparation and circulation of meeting papers and minute

taking.

1. Provide professional receptionist support as the first point of contact for internal and external communication.

2. Establish and maintain administrative control systems to record and monitor the flow of incoming and outgoing correspondence,

ensuring that the presentation of all documents is correct, and deadlines are met.

4. Coordinate procurement, process invoices for payment and facilitate repairs and maintenance requests for remote health

centres.

5. Prepare and/or correct correspondence required for the work unit ensuring the quality of the output is of a high standard.

6. Follow defined service quality standards, work health and safety policies and procedures relating to the work being undertaken

in order to ensure high quality, safe services and workplaces.

Selection criteria

Essential

1. Well-developed oral and written communication skills with a pleasant phone manner to be able to communicate effectively and

develop relationships with clients, peers and other departmental officers.

2. Well-developed organisational skills of a high order including the ability to prioritise and complete a number of tasks

concurrently within established timeframes while exercising initiative and attend to detail.

3. Knowledge and experience in focusing on client needs and providing a friendly and efficient service.

4. High degree of professional integrity, discretion and confidentiality and ability to negotiate in sensitive matters where discretion

and confidentiality are critical.

5. Demonstrated work ethic with the ability to apply initiative and solve practical problems.

6. Sound knowledge of word processing and computers, particularly, data management and software applications such as

Microsoft Office, Outlook, Power Point and Excel.

7. An ability to interact effectively with people from diverse cultures.

8. Hold or be eligible to obtain a Northern Territory Drivers Licence.

Desirable

1. Understanding of the functions of Primary and Public Health Care and the challenges of working in remote areas.

2. Finance and invoice management systems experience.

Further information

Positions may be subject to pre-employment checks such as immunisation requirements, working with children clearance notice

and criminal history checks. A criminal history will not exclude an applicant from this position unless it is a relevant criminal history.

For immunisation requirements - Category A (direct contact with blood or body substances) or Category B (indirect contact with

blood or body substances), check with contact person for requirements.