Team Assistant

3 days ago

Melbourne, Victoria, Australia Castlerock Property Full time $60,000 - $80,000 per year

Team Assistant

Full-Time - Maximum Term Contract (parental leave position) | In-Office | Melbourne CBD

About Us

Castlerock is a national property investment and funds management company specialising in high-quality Government leased assets across Australia. As a proudly Australian, privately owned business, we are committed to delivering strong outcomes for our investors and creating meaningful, lasting impact in the communities we serve.

The Opportunity

We are seeking a highly organised and proactive Team Assistant to support the day-to-day operations of our Melbourne office. In this dynamic and diverse role, you'll play a vital part in delivering a professional and seamless experience for internal teams, external partners, clients, service providers, and stakeholders.

Key Responsibilities

  • Provide high-quality administrative support to the broader Castlerock team and Senior Leadership Team.
  • Manage office operations, ensuring a tidy, organised, and efficient workplace.
  • Manage all reception responsibilities, including handling incoming enquiries, overseeing phone management, greeting visitors, coordinating mail services, and maintaining a professional and welcoming front-of-house environment.
  • Coordinate staff travel arrangements and maintain accurate travel records.
  • Manage meeting room bookings, set-up, catering, and guest support.
  • Support internal and external event coordination, including staff functions and client engagement activities.
  • Maintain investor and fund administration databases with accurate, compliant data entry.
  • Ensure health, safety, and office compliance requirements are met.

What We're Looking For

  • 3–5 years' experience in a Team Assistant, Office Manager or similar support role
  • Outstanding written and verbal communication skills
  • High proficiency in Microsoft Office Suite
  • Excellent time management and multi-tasking abilities
  • Professional, proactive, and capable of handling confidential information
  • A team player with a strong sense of initiative and a positive, solutions-focused attitude

Why Join Us?

At Castlerock, we offer a collaborative and inclusive environment where your contribution is valued. You'll work alongside a supportive team and enjoy being part of a company that values integrity, impact, and growth.


Ready to Apply?

If you're a motivated professional looking to make a difference in a purpose-driven organisation, we'd love to hear from you. Click Apply Now or email us directly at and submit your resume and a brief cover letter outlining your suitability for the role.

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